After you’ve used OmniFocus for awhile you’ll likely have amassed a colorful menagerie of projects, contexts, actions, and groups in various states of completion. Luckily, finding what you need is as easy as a click or keyboard command away! OmniFocus offers several handy features to help you access your data from anywhere in the app.
Command-O invokes Quick Open, the powerful way to access your perspectives, folders, projects and contexts with a few swift keystrokes. As you type, Quick Open narrows your results in real time and sorts them by relevance to the text you enter.
Searching in the Toolbar
Using the Search field in the toolbar is a great way to comb through the current contents of your main outline and filter items whose fields match the terms of your search. A toolbar search looks through text in the title, note, project, and context fields of all items displayed.
To search your whole database from the toolbar, go to the Projects perspective and set your View options to All.
Another way to locate a lost item in your current view is with the find dialog (Command-F). While search narrows what you see in the outline, the find dialog looks through all the fields currently visible in the main outline and highlights results instead, providing a setting for them which you can browse through until you find what you need.
OmniFocus’s find dialog supports regular expression syntax, a vocabulary for building a query that finds a range of possible results with a single find action. If you’re familiar with regular expressions feel free to try them out, or see this support article for some tips to get started.