Commands and Shortcuts

This chapter is structured to help you easily find the information you need, with each section organized for a different purpose.

• Bare Key Editing — Introduction to Bare Key Editing, new in OmniFocus 4!
• Keyboard Shortcuts — Quick info about Keyboard Shortcuts.
• Categories — Commands are grouped by category, such as Perspectives or View. This is a good place to start if you know the category of a menu, menu item, or menu command, and want to know more about it, or need to locate the command on different platforms.
• Mac — Mac menu bar items and commands are listed in the same order as found in the app. This is a good place to start if you are looking at a menu, and want to know more.
• iPad, Apple Vision Pro — iPad & Apple Vision Pro menus are listed in the same order as found in the app; menu items and commands are listed in alphabetical order. This is a good place to start if you are looking at a menu, and want to know more.
• Shortcut Menus — Shortcut menu items and commands are listed in alphabetical order, grouped by type. This is a good place to start if you are looking at a shortcut menu, and want to know more.
• Commands Reference — All commands are listed in alphabetical order. This is a good place to start if you would like more information about a command, want to see which platforms support that command, or need to locate the command on different platforms.

Commands are located in Mac, iPad, and Apple Vision Pro menu bars, as well as in Shortcut Menus on Mac, iPhone, iPad, and Apple Vision Pro.

Many commands are also available using either Bare Key Editing or Keyboard Shortcuts.

Bare Key Editing

When using Mac, iPad, or iPhone with a hardware keyboard, it is now possible to jump directly to a specific field, and begin editing.

Please note that there are some differences between devices.

When using Mac with a keyboard, it is possible to tab through the fields on a row. If you’d like to use a bare key editing shortcut to jump to a specific field, you first need to end editing of the current row, which you can do using either Return or Command+Return

In addition, the bare key editing shortcuts will only work on visible fields, as set in Layout Settings.

When using iPad or iPhone with a keyboard, it is not possible to tab through fields, as OmniFocus 4 uses Apple’s native iPad keyboard navigation, to support accessibility features.

Tabbing will move between parts of the screen (such as the Perspectives Bar, Sidebar, and Outline), instead of through fields in a row. Once you have selected a row in the Outline (by tabbing to the Outline, and then using up and down arrow keys to navigate), typing any of these bare key editing shortcuts will begin editing the field.

If field editing presents a pop-up menu, tabbing will navigate to the next part of the menu (such as from the search field to the list of projects or tags), and typing Command+. (or using Esc) will end editing, saving the current information.

Unlike when using Mac, it is possible to edit fields that are not currently visible.

Keyboard Shortcuts

If you’re using OmniFocus with a keyboard, whether on Mac, iPhone, or iPad, you can take advantage of the app’s built-in keyboard shortcuts for many common tasks.

Each section of the Commands Reference has keyboard shortcut(s) listed, to make them easy to find.

When using iPad, press and hold the Command key on your external keyboard to view a list of available shortcuts. The same keyboard shortcuts will work on an iPhone with external keyboard, but pressing and holding the Command key does not present the same list of available shortcuts.

When using Mac, you can create keyboard shortcuts for menu items that don’t already have one. For more information, please read the Apple User Guide article Create keyboard shortcuts for apps on Mac.

Categories

This section groups menus into categories, so you can easily find all related commands, such as those used to Edit or Organize.

Categories are listed in alphabetical order, with each section linking to information for each supported platform. Some commands are available only on specific platforms.

When there is a Shortcut Menu that matches a category, it is included here.

Automation Menu (Pro)

Edit Menu

File Menu

Format Menu

Help Menu

OmniFocus Menu

Organize Menu

Perspectives Menu

View Menu

Window Menu

Mac

This section includes a list of all Mac menu bar menus, menu items, and menu commands, in the order they appear in the app.

OmniFocus Menu (Mac)

The OmniFocus menu contains commands related to the application itself. Check for updates, view and modify your settings, and license or unlock the application.

File Menu (Mac)

The File menu contains commands related to your database. Add new items, or Quick Open others. Importing, exporting, archiving, and restoring your database also happen here.

Edit Menu (Mac)

The Edit menu contains commands related to editing actions, projects, folders, tags, and groups.

Organize Menu (Mac)

The Organize menu contains commands that change the hierarchy and structure of your OmniFocus data. This is primarily useful when working with nested projects and action groups.

View Menu (Mac)

The View menu contains commands for quickly changing the view of your OmniFocus data. Show and hide parts of the interface, and expand or collapse the details of items in the Outline.

Perspectives Menu (Mac)

The Perspectives menu holds commands for quick navigation to both the default, built-in perspectives and the Custom Perspectives available in OmniFocus Pro.

Keyboard shortcuts assigned to perspectives also appear in this list.

Format Menu (Mac)

Please note that formatting commands only work in note fields

Automation Menu (Pro) (Mac)

With OmniFocus Pro, Omni Automation can be used to automate OmniFocus.

Window Menu (Mac)

When you have multiple database windows open in OmniFocus, use the Window menu to choose between them. This menu also allows you to use Quick Entry and the Attachment List.

Help Menu (Mac)

Access a variety of support resources using the Help menu in OmniFocus, including this documentation, release notes, and contact with our friendly Support Humans.

iPad, Apple Vision Pro

This section includes a list of all possible menu bar menus, menu items, and menu commands on iPad and Apple Vision Pro.

Menu bar items and commands on iPad and Apple Vision Pro only appear when relevant, and their order may change.

They are loosely sorted in alphabetical order, while grouped by affect (such as Group and Ungroup being listed together).

OmniFocus Menu (iPad, Apple Vision Pro)

The OmniFocus menu contains commands related to the application itself, allowing you to view and modify your settings.

• Settings

File Menu (iPad, Apple Vision Pro)

The File menu contains commands related to your database. Add new items, or Quick Open others.

Edit Menu (iPad, Apple Vision Pro)

The Edit menu contains commands related to editing actions, projects, folders, tags, and groups.

Organize Menu (iPad, Apple Vision Pro)

The Organize menu contains commands that change the hierarchy and structure of your OmniFocus data. This is primarily useful when working with nested projects and action groups.

View Menu (iPad, Apple Vision Pro)

The View menu contains commands for quickly changing the view of your OmniFocus data. Show and hide parts of the interface, and expand or collapse the details of items in the Outline.

Format Menu (iPad, Apple Vision Pro)

Please note that formatting commands only work in note fields

Automation Menu (Pro) (iPad, Apple Vision Pro)

With OmniFocus Pro, Omni Automation can be used to automate OmniFocus.

Shortcut Menus

Shortcut menu items and commands are listed grouped by type, in the default app order. Items and commands appear as needed, so the menu you are looking at is unlikely to match this listing.

Shortcut menus (previously referred to as context menus or contextual menus) are found through OmniFocus, and are available when using Control + click on Mac, or touch and hold on iPhone, iPad, and Apple Vision Pro. They are also available from the Shortcut Menu buttons in Outline Select Mode, Sidebar Select Mode, and Sidebar Edit Mode.

Shortcut menus are available for folders, projects, and tags in the Sidebar; folders, projects, tags, action groups, and actions in the Outline; and while editing text in the Sidebar, Outline, or Notes.

One major difference between menu bar items and shortcut menu items has to do with how available and unavailable commands are displayed: on Mac, menu bar items are always displayed, whether they are available or unavailable; shortcut menus (as well as iPad and Apple Vision Pro menu bars) update depending on your selection.

This section will include all possible shortcut menu items, though not all will appear in every situation.

General Shortcut Menu

Menu items found at the top level of the shortcut menu:

Edit Shortcut Menu

Please note that these are located at the top level of the shortcut menu on Mac.

Status Shortcut Menu

Type Shortcut Menu

Organize Shortcut Menu

Schedule Shortcut Menu

Sort Shortcut Menu

This menu is only available on Mac.

See Sort Once.

Attachment Shortcut Menu

This menu is only available for attachments and images, and is accessible from both the Outline and Inspector.

On Mac, Control + click an attachment to display a menu which may contain:

On iPhone, iPad, or Apple Vision Pro touch and hold an attachment to display a menu which may contain:

Commands Reference

These are listed in alphabetical order, and link to where they may be found in OmniFocus. That location may be different on Mac, iPhone, iPad, Apple Watch, or Apple Vision Pro.

Keyboard shortcuts are listed under each command.

If a keyboard shortcut is available only on specific platforms, those platforms are listed. If a keyboard shortcut is available on any device that can use an external keyboard, platform is not specified.

About OmniFocus

Available on Mac in the OmniFocus menu
Available on iPhone, iPad, Apple Vision Pro in Settings
Available on iPhone, iPad, Apple Vision Pro in the Help toolbar menu
Available on Apple Watch in About OmniFocus

View details about your copy of OmniFocus. This is good for checking exactly which version you’re using, which can be very helpful when contacting our Support Humans. Some versions of this screen also include a link to write a review on the App Store.

Add Action

Available in the Organize shortcut menu

Creates a new action.

Add Folder

Available on Mac in the Projects Sidebar action menu
Available on iPhone, iPad, Apple Vision Pro in the Projects Sidebar more menu
Available in the Organize shortcut menu

Creates a New Folder at the selected location in the Sidebar.

Add Inside

Available on Mac, iPad, Apple Vision Pro in the Organize menu
Available in the Organize shortcut menu

Create a new item belonging to the selected item.

If you have a project selected, this adds an action to the project.

If you have an action selected, it turns that action into the parent of an action group, and adds an action inside.

Keyboard shortcuts:

Compare Add Outside

Add Item

Available on iPhone, iPad, Apple Vision Pro in the Organize shortcut menu

Creates a new Inbox item.

Add Link

Available on Mac in the Edit menu

Create a hyperlink to an item within OmniFocus, or beyond.

See also Edit Link

Add Outside

Available on Mac, iPad, Apple Vision Pro in the Organize menu

Create a new item at the same level as the selected item’s parent, if possible.

If you have an action selected inside an action group, this creates a new action at the same level as the action group.

If you have an action selected at the top level of a project, this creates a new project.

If you have a project selected, this will either create a project at the same level, or one level higher, depending on the location of the project in your structure.

Keyboard shortcuts:

Compare Add Inside

Add Perspective (Pro)

Requires OmniFocus Pro
Available on Mac in the Perspectives menu
Available on iPhone, iPad, Apple Vision Pro in Quick Open

Creates and begins editing a new Custom Perspective.

Add Project

Available on iPhone, iPad, Apple Vision Pro in the Projects Sidebar more menu
Available in the Organize shortcut menu

Creates a New Project at the selected location in the Sidebar, with the Default Project Type (Parallel or Sequential) that you have chosen.

Once the project has been created, you can change the Project Type.

Add Parallel Project

Available on Mac in the Projects Sidebar action menu

Creates a new Parallel project at the selected location in the Sidebar.

This has the same effect as using New Project, following by setting Project Type to Parallel.

Add Sequential Project

Available on Mac in the Projects Sidebar action menu

Creates a new Sequential project at the selected location in the Sidebar.

This has the same effect as using New Project, following by setting Project Type to Sequential.

Add Single-Action List

Available on Mac in the Projects Sidebar action menu

Creates a new Single Actions List at the selected location in the Sidebar.

This has the same effect as using New Project, following by setting Project Type to Single Actions List.

Add Tag

Available on Mac in the Tags Sidebar action menu
Available on iPhone, iPad, Apple Vision Pro in the Tags Sidebar more menu
Available in the Organize shortcut menu

Creates a New Tag at the selected location in the Sidebar.

Add Tutorial Items

Available on Mac in the Help menu

When you first launch OmniFocus a sample project is added to your database to help you get started. If you want it back, choose this command to recreate it (it’ll be added to your existing projects non-destructively).

Always Open in a New View

Available on Mac in the Perspectives List

On Mac, this command will display as either Always Open in a New Window or Always Open in a New Tab; please see the note in Open in New View about how this interacts with your System Settings.

Turn on this setting to always open the perspective in a new view when you navigate to it, whether you are selecting it from the Perspectives menu, or using the Perspectives List.

Align Text

Available on Mac in the Format menu

Adjust the alignment of the paragraph containing selected text:

Anonymize Database

Available on Mac in the Help menu

Create a copy of your current database with all identifying text and attachments converted to anonymous entities. This is useful for exchanges with Omni support, or for sharing your database with other OmniFocus users without divulging the details of your private goings-on.

API Reference (Pro)

Requires OmniFocus Pro
May also be named Automation API Reference or Show Automation Reference
Available on Mac in the Automation menu
Available on iPhone, iPad, Apple Vision Pro in the Omni Automation toolbar menu

Command is labeled Automation API Reference on iPhone, iPad, and Apple Vision Pro

Learn more about what you can do with Omni Automation in OmniFocus by viewing the available classes along with their constructors, functions, and properties.

Keyboard shortcut:

• Shift+Command+0 on iPhone, iPad, Apple Vision Pro

Apply/Remove Forecast Tag (Pro)

Requires OmniFocus Pro
Available on Mac, iPad, Apple Vision Pro in the Edit menu
Available in the General shortcut menu

Apply (or remove) the Forecast tag to the selected action, action group, or project.

Keyboard shortcut:

• Control+Command+L

Archive Old Items

Available on Mac in the File menu

Move some or all of your completed or dropped items into an Archive.

It is not possible to archive from iPhone, iPad, or Apple Vision Pro, but it is possible to Delete Old Items from Settings.

Attach File

Available on Mac in the Edit menu
Available on Mac in General shortcut menu
Available on iPhone, iPad, Apple Vision Pro in the Outline
Available in the Inspector

Choose an attachment to add to the selected action or project. When using Mac, you have the choice of either embedding a copy of the attachment, which allows you to access the attachment on Mac, iPhone, iPad, or Apple Vision Pro, or linking the attachment, which leaves it on the Mac.

Attachment List

Available on Mac in the Window menu
Available on iPhone, iPad, Apple Vision Pro in Database Settings

Open a list of all attachments in your database. This can be useful for finding reference material you have added to your actions and projects.

This list displays all the files in your OmniFocus data, with links to their corresponding project or action. Note that a single attachment can be linked to multiple projects or actions. Sort attachments by file size, date added, or name (on Mac), and delete any unwanted ones here.

On Mac, expand the disclosure arrow to the left of the attachment image to see a list of projects and actions that link to the attachment. Double-clicking on the attachment row, or single clicking on the name of the linked action or project, will open that action or project in a new view. With one or more rows selected, click on the Delete button to remove the attachments, or the Export button to save them outside OmniFocus.

On iPhone, and iPad, tap an individual attachment for a detail view which lists the attachment file size, the number of references to the file in your OmniFocus data, and a list of projects and actions that link to the attachment. Tap one of the linked items to go straight to where the file is attached, or tap Delete in the upper right to remove the file from your database.

AutoFill

Available on Mac in the Edit menu
Available on Mac in the Attachment shortcut menu
Available on iPhone, iPad, Apple Vision Pro in the Editing menu

This is a system-provided command, which allows autofilling either Contacts or Passwords. It is available on macOS 14 or later, iOS 17 or later, iPadOS 17 or later, and visionOS 1 or later.

To learn more, please read the Apple User Guide article:

• Set up iCloud Keychain to autofill information on Mac.

Automation API Reference

See API Reference

Automation Console

See Show Console

Back Up Now

Available in Database Settings
Available on iPhone, iPad, Apple Vision Pro

Tap this button to create a manual backup. Keep in mind that this will replace the oldest backup; on iPhone, iPad, and Apple Vision Pro, the total number of backups is set using How many backups should be kept?.

On Mac, a manual backup can be created using the Export… command.

Baseline

Available on Mac in the Format menu

Adjust the baseline of body text:

Begin/End Select Mode

Available on iPad, Apple Vision Pro in the Edit menu

Begins or ends Outline Select Mode or Sidebar Select Mode.

Keyboard shortcut:

• Shift+Command+E on iPhone, iPad, Apple Vision Pro

Bigger

Available on Mac, iPad, Apple Vision Pro in the Format menu

Increase the size of the selected note text.

Keyboard shortcut:

• Shift+Command++

Bold

Available on Mac, iPad, Apple Vision Pro in the Format menu

Apply (or remove) the bold style to the selected note text.

Keyboard shortcut:

• Command+B

Bring All to Front

Available on Mac in the Window menu

Gather all of your OmniFocus windows up in front of other applications’ windows.

Clear Console (Pro)

Requires OmniFocus Pro
Available on Mac in the Automation menu

Clears the Automation Console display.

Clear Style

Available on Mac in the Format menu
Available on iPhone, iPad, Apple Vision Pro in the Editing menu

Applies only to selected text in the note field.

Re-formats selected text in notes.

Removes all styles, such as bold, italic, underline, bulleted lists, custom fonts, text and background colors, and sizes.

Result should be clean text, with no apparent formatting.

Attachments and links are preserved.

Keyboard shortcut:

• Control+Command+Delete on Mac

Contrast with Simplify Style

Clean Up

Available on Mac, iPad, Apple Vision Pro in the Organize menu
Available in the Toolbar
Available on iPhone, iPad, Apple Vision Pro when pulling to sync

Force OmniFocus to clean up after itself, so that all items obey your View Options settings. Also moves any Inbox items with assigned projects or tags to the appropriate location in the hierarchy.

This command may not be needed, depending on your settings for Cleaning Up Resolved Items and Clean Up Inbox Items Which Have.

Regardless of those settings, switching perspectives will always clean up the view, as will pulling down to sync on an iPhone, iPad, or Apple Vision Pro.

Keyboard shortcuts:

Changed

Available on Mac in the Perspectives menu
Available on iPhone, iPad, Apple Vision Pro in Quick Open

Open the built-in Changed perspective in the current OmniFocus window to view recent changes you’ve made. Unlike other built-in perspectives, Changed doesn’t stay in the Perspectives Bar once closed, unless you make it a Favorite.

Check for Updates

Available on Mac in the OmniFocus menu (Direct Download version only)

See if there is a new version of OmniFocus available to download. You can also configure automatic checking in Update Settings. Versions of OmniFocus from the App Store use Apple’s process for updates.

Clear Flag

See Set/Clear Flag

Close

Available on Mac in the File menu

Close the front most window. Even if you close the last remaining OmniFocus window, you can always open a new one.

Keyboard shortcut:

• Command+W on Mac

Close Account

Available on Mac in the Manage Omni Account and Purchases… menu item
Available on iPhone, iPad, Apple Vision Pro in the Omni Account screen

Sends an email requesting to close your Omni Account. You will receive an automatic email response at the registered email address for the Omni Account, which you then need to reply to, in order to actually close your account. Accidentally tapping this button will not close your account.

Collapse Item(s)

Available on Mac, iPad, Apple Vision Pro in the View menu

Hide the children of the selected items.

Keyboard shortcuts:

• Command+0 on Mac, iPad, Apple Vision Pro
• Left Arrow on Web

Compare Expand Item(s)

Collapse Item(s) Completely

Available on Mac, iPad, Apple Vision Pro in the View menu

Hide all descendants of all selected items in the Sidebar or the Outline.

Compare Expand Item(s) Completely

Keyboard shortcut:

• Option+Command+0

Collapse All

Available on Mac, iPad, Apple Vision Pro in the View menu

Hide all descendants of all items in the Sidebar or the Outline.

Keyboard shortcut:

• Control+Command+0

Compare Expand All

Compact Database

Available on Mac in the File menu
Available on iPhone, iPad, Apple Vision Pro in Database Settings

Rewrites your OmniFocus database into a simple structure, which can be helpful for increasing performance if OmniFocus appears to be slow or unresponsive.

This command is only available while you are not syncing; if you are syncing, compaction happens automatically when all of your devices are up-to-date.

Complete

Available in the General shortcut menu

Marks the selected action(s) Completed.

See also Completed

Complete with Last Action

Available in the Project or Group Type inspector
Available in the Type shortcut menu

With this option turned on, completing the last action inside a project or action group will automatically complete the containing project or action group. With this option turned off, the project or action group will need to be manually marked Completed.

Only available for projects or action groups set to Parallel or Sequential.

Completed

Available on Mac in the Perspectives menu
Available on iPhone, iPad, Apple Vision Pro in Quick Open

Open the built-in Completed perspective in the current OmniFocus window to view your completed actions and projects. Unlike other built-in perspectives, Completed doesn’t stay in the Perspectives Bar once closed, unless you make it a Favorite.

Configure (Pro)

Requires OmniFocus Pro
May also be named Manage Plug-Ins
Available on Mac in the Automation menu
Available on iPhone, iPad, Apple Vision Pro in Automation Settings

Opens Automation Configuration, where you can add, remove, and manage your Omni Automation Plug-Ins, as well as change scripting-related security settings.

For sample Omni Automation Plug-Ins and to learn more about scripting OmniFocus, visit the Omni Automation website.

For information on installing Omni Automation Plug-Ins, see the Omni Automation article Installing Plug-Ins.

Contact Omni

Available on Mac in the Help menu
Available on iPhone, iPad, Apple Vision Pro in the Help toolbar menu
Available on iPhone, iPad, Apple Vision Pro in Help Settings
Available on Web in the Help toolbar menu

Compose an email to the OmniFocus support team. We’d be happy to give advice, answer questions, or listen to your feedback. This email will also include information about the version you’re running, which operating system you’re running it on, and what type of license you have; leaving this information in place helps us quickly assist you.

Convert to Action

Available in the Inspector toolbar
Available in the Organize shortcut menu

Convert the selected project into an action group (if the project contains actions), or an action (if the project doesn’t contain actions).

The newly created action or action group will be placed in either the Inbox, or the default Miscellaneous project, depending on your setting for Clean up Inbox items which have.

Compare Convert to Project

Convert to Project

Available on Mac, iPad, Apple Vision Pro in the Edit menu
Available in the Inspector toolbar
Available in the Organize shortcut menu

Convert the selected action or action group into a project.

The newly created project will be placed at the bottom of the Projects Sidebar.

Keyboard shortcut:

• Command+!

Compare Convert to Action

Copy

Available on Mac, iPad, Apple Vision Pro in the Edit menu
Available in the Edit shortcut menu
Available on iPhone, iPad, Apple Vision Pro in the Editing menu
Available on Mac, iPhone, iPad, Apple Vision Pro in the Attachment shortcut menu

Put a copy of the selected text or item(s) on the clipboard, so you can paste the selection somewhere else.

Keyboard shortcut:

• Command+C

Copy as Link

Available on Mac in the Edit menu
Available on Mac in the Perspectives List
Available in the Edit shortcut menu

Put a link to the selected item(s) on the clipboard; when you paste it, you get links for each selected item, to allow easy reference from another location.

Copy as Taskpaper

Available on Mac in the Edit menu
Available in the Edit shortcut menu

Copy the selected items with the tag syntax used by Hog Bay Software’s TaskPaper to-do list app.

See our OmniFocus TaskPaper Reference Guide support article for more information.

Copy Style

Available on Mac in the Format menu

Copy the style of the selected text, so that you can apply it elsewhere with the Paste Style command. This uses a special style clipboard, so you don’t lose the data on the normal clipboard.

Keyboard shortcut:

• Option+Command+C on Mac

Customize Toolbar

Available on Mac in the View menu

Choose which controls appear in the main window’s Toolbar.

Cut

Available on Mac, iPad, Apple Vision Pro in the Edit menu
Available on Mac in the Attachment shortcut menu
Available in the Edit shortcut menu
Available on iPhone, iPad, Apple Vision Pro in the Editing menu

Remove the selected text or item(s), while saving them on the clipboard, so you can move the selection somewhere else.

Keyboard shortcut:

• Command+X

Defer until Tomorrow

Available on iPhone, iPad, Apple Vision Pro in the Schedule shortcut menu

Sets the Defer Date for an item to Tomorrow, without changing any assigned time.

This option presents if the action or project has a Defer Date in the past, or no assigned Defer Date.

Only available for actions and projects that are not set to Repeat.

See also:

Delete

Available on Mac, iPad, Apple Vision Pro in the Edit menu
Available in the Inspector toolbar
Available in the General shortcut menu

Remove the selected item(s) or text from your database.

On Mac, you can turn on Delete items without requiring the Command Key.

Keyboard shortcut:

• Command+Delete

Deselect All

Available on Mac, iPad, Apple Vision Pro in the Edit menu

Clear the selection completely, so that nothing is selected.

Keyboard shortcut:

• Shift+Command+A

Drop

Available in the General shortcut menu

Marks the selected action(s) Dropped.

Drop Completely

Available in the General shortcut menu

Only available for actions that are set to repeat.

Drops the selected action(s), but does not create the next repetition; this results in the entire repeating action being dropped.

Compare Skip

Due Today/Tomorrow

Available on iPhone, iPad, Apple Vision Pro in the Schedule shortcut menu

Sets the Due Date for an item to Today or Tomorrow, without changing any assigned time.

If the item is already Due Today or Due Tomorrow, then only a single choice will be offered.

Only available for actions and projects that are not set to Repeat.

See also:

Duplicate

Available on Mac in the Edit menu
Available in the Edit shortcut menu

Make a copy of a selected item, placing it immediately below the selected item.

Keyboard shortcut:

• Command+D on Mac

Edit Completed Date

May also be named Show Completed Date Editor
Available on iPad, Apple Vision Pro in the Edit menu

Assign a completed date to an action, action group, or project, or edit the currently assigned completed date.

Keyboard shortcut:

• C

Edit Defer Date

May also be named Show Defer Date Editor
Available on iPad, Apple Vision Pro in the Edit menu

Assign a Defer Date to an action, action group, or project, or edit the currently assigned defer date.

Keyboard shortcut:

• Shift+D

Edit Due Date

May also be named Show Due Editor
Available on iPad, Apple Vision Pro in the Edit menu

Assign a due date to an action, action group, or project, or edit the currently assigned due date.

Keyboard shortcut:

• D

Edit Estimated Duration

May also be named Show Estimated Editor Duration
Available on iPad, Apple Vision Pro in the Edit menu

Assign an estimated duration to an action, action group, or project, or edit the currently assigned estimated duration.

Keyboard shortcut:

• Shift+T

Edit Inspector Layout

Available in the Inspector toolbar

Choose this command to open Layout Settings for Inspector.

Edit Link

Available on Mac in the Edit shortcut menu

Edit a hyperlink to an item within OmniFocus, or beyond.

See also Add Link

Edit Planned Date

May also be named Show Planned Editor
Available on iPad, Apple Vision Pro in the Edit menu

Assign a planned date to an action, action group, or project, or edit the currently assigned planned date.

Keyboard shortcut:

• Shift+P

Edit Title/Edit Note

Available on Mac, iPad, Apple Vision Pro in the Edit menu

Using Command+‘ will switch between editing the item title and the item note.

All other shortcuts will begin editing, but will not toggle between fields.

Keyboard shortcut to switch between fields:

• Command+‘ on Mac, iPad, Apple Vision Pro

Keyboard shortcuts to begin editing title:

Keyboard shortcuts to begin editing note:

Edit Notifications

May also be named Show Notifications Editor
Available on iPad, Apple Vision Pro in the Edit menu

Assign a notification to an action, action group, or project, or edit the currently assigned notifications.

Keyboard shortcut:

• Shift+N

Edit Project

May also be named Show Project Editor
Available on iPad, Apple Vision Pro in the Edit menu

Assign a project to an action or action group, or edit the currently assigned project.

Keyboard shortcut:

• P

Edit Repeat

May also be named Show Repeat Editor
Available on iPad, Apple Vision Pro in the Edit menu

Assign a repeat to an action, action group, or project, or edit the currently assigned repeat.

Keyboard shortcut:

• R

Edit Tags

May also be named Show Tags Editor
Available on iPad, Apple Vision Pro in the Edit menu

Assign tags to an action, action group, or project, or edit the currently assigned tags.

Keyboard shortcut:

• T

Emoji and Symbols

May also be named Emoji
Available on Mac, iPad, Apple Vision Pro in the Edit menu

Open the Character Viewer to insert emoji or other special characters.

More information about the Character Viewer is available in Use emoji and symbols on Mac, part of the Apple User Guides.

Keyboard shortcuts:

Enter/Exit Full Screen

Available on Mac in the View menu

View OmniFocus using your full screen, or return it to single window.

Keyboard shortcuts:

Expand Item(s)

Available on Mac, iPad, Apple Vision Pro in the View menu

Show the children of the selected items.

Keyboard shortcuts:

• Command+9 on Mac, iPad, Apple Vision Pro
• Right Arrow on Web

Compare Collapse Item(s)

Expand Item(s) Completely

Available on Mac, iPad, Apple Vision Pro in the View menu

Show all descendants of all selected items in the Sidebar or the Outline.

Keyboard shortcut:

• Option+Command+9

Compare Collapse Item(s) Completely

Expand All

Available on Mac, iPad, Apple Vision Pro in the View menu

Show all descendants of all items in the Sidebar or the Outline.

Keyboard shortcut:

• Control+Command+9

Compare Collapse All

Export

Available on Mac in the File menu

We believe that your data belongs to you; read Exporting from OmniFocus to learn more.

Multiple formats are available when exporting on your Mac.

On iPhone, iPad, and Apple Vision Pro, you can use the Export to CSV command, available in Database Settings.

Export to CSV

Available in Database Settings
Available on iPhone, iPad, Apple Vision Pro

We believe that your data belongs to you; read Exporting from OmniFocus to learn more.

CSV (Comma Separated Values) export is available on iPhone, iPad, and Apple Vision Pro.

Additional export formats are available on Mac, using the Export… command.

Favorite/Unfavorite

Available on Mac in the Perspectives List
Available on Web in the Toolbar
Available on iPhone, iPad, Apple Vision Pro in Quick Open

Set your favorite perspectives, which will display in the Perspectives Bar.

Click or tap the empty Favorite Button to add a favorite perspective.

Click or tap the filled Favorite Button to remove a favorite perspective.

Find (iPhone, iPad, Apple Vision Pro)

Available on iPad, Apple Vision Pro in the Edit menu

This command is named Go to Search Field on Mac, and Find on iPad and Apple Vision Pro.

Keyboard shortcut:

• Command+F on iPhone, iPad, Apple Vision Pro

See Go to Search Field

Find (Mac)

Available on Mac in the Edit menu

The Find menu contains the standard Find commands found in many applications: Find (which opens a window where you can use regular expressions and search-and-replace), Find Next, Find Previous, Use Selection for Find (which enters the selected text as the text to search for), and Jump to Selection.

Unlike searching using the toolbar (which narrows what you see in the outline), the Find dialog looks through all the fields currently visible in the outline and highlights results instead, providing a theme for them which you can browse through until you find what you need.

Find/Go to Search Field

Available on Mac, iPad, Apple Vision Pro in the Edit menu

This command is named Go to Search Field on Mac, and Find on iPad and Apple Vision Pro.

The Toolbar at the top of the Outline contains a Search field .

On Mac, this field is always visible, unless the toolbar has been customized to hide the field.

On iPhone or iPad, you need to drag down from the top of the Outline, in order to show the field.

On Apple Vision Pro, you need to tap the Search button .

Keyboard shortcuts:

Search finds text matching the keywords in item titles, notes, and tags, and displays results in the Outline. Click or tap into the Search field and enter keywords to find in one of the following scopes.

• Search Here — Search includes all items currently visible in the Outline. For many perspectives this includes the entire content of the perspective, but for perspectives grouped by project it may not. If you have selected a specific folder or project in the Sidebar, items in projects outside that selection will not be shown in the results.
• Search Remaining — Search includes items in your OmniFocus data that are Remaining (neither Completed nor Dropped).
• Search Everything — Search includes all items in your OmniFocus data, regardless of Status or location.

Keyboard shortcuts:

Flag

See Set/Clear Flag

Flagged

Available on Mac in the Perspectives menu
Available on iPhone, iPad, Apple Vision Pro in Quick Open

Open the built-in Flagged perspective in the current OmniFocus window.

Keyboard shortcut:

• Command+5

Focus on Selected Projects/Unfocus (Pro)

Requires OmniFocus Pro
May also be named Focus/Unfocus
Available on Mac, iPad, Apple Vision Pro in the View menu
Available in the General shortcut menu

If you’re using OmniFocus Pro and you want to concentrate for a while on a particular project, folder, or combination of items, the Focus feature can get everything else out of your way.

To Focus:

• Select an action, project, or folder (or any combination of those items) in the sidebar or outline; if you select an action, the containing project will also be considered selected.
• Click the Focus button , or choose Focus on (Selected Items) from the View menu.

Everything outside your selected items is hidden, and a Focus notice bar appears at the top of the outline, to indicate that you’re in a special view. OmniFocus will continue to show you only the selected items while you move between perspectives.

When you’re done focusing, choose the Unfocus menu item, or click the x in the Focus notice bar; this will restore the full view of your OmniFocus data.

Keyboard shortcut:

• Shift+Command+F

Forecast

Available on Mac in the Perspectives menu
Available on iPhone, iPad, Apple Vision Pro in Quick Open

Open the built-in Forecast perspective in the current OmniFocus window.

Keyboard shortcut:

• Command+4

Free Trial Mode

Available on Mac in the OmniFocus menu

This allows you to choose between the Standard or Pro feature set when running a trial license, in order to see which edition is best for your needs.

A similar function is available on iPhone, iPad, and Apple Vision Pro in License Settings, using the Enable Pro features switch.

Go Back/Forward

May also be named Back/Forward
Available on Mac, iPad, Apple Vision Pro in the View menu

Allows you to navigate back and forward through the locations you have recently visited in OmniFocus.

Go Back reviews from newest to oldest, while Go Forward reviews from oldest to newest.

Using Go Back to return to an earlier point in your navigation history, and then making a different choice before using Go Forward, will reset your Go Forward history.

Keyboard shortcuts:

Go to Inspector

Available on Mac in the View menu

Use the keyboard to navigate to the Inspector. Tab, Return, Esc, and other keys will affect fields in the Inspector.

Keyboard shortcut:

• Option+Command+3 on Mac

Go to Outline

Available on Mac in the View menu

Use the keyboard to navigate to the Outline. Tab, Return, Esc, and other keys will affect items and fields in the Outline.

Keyboard shortcut:

• Option+Command+2 on Mac

Go to Sidebar

Available on Mac in the View menu

Use the keyboard to navigate to the Sidebar. Tab, Return, Esc, and other keys will affect items and fields in the Sidebar.

Keyboard shortcut:

• Option+Command+1 on Mac

Group

Available on Mac, iPad, Apple Vision Pro in the Organize menu
Available on iPhone, iPad, Apple Vision Pro in the Organize shortcut menu

In the Sidebar, group projects and folders into newly created folders, or group tags into newly created tag groups.

In the Outline, group actions into action groups. Grouping a project will convert it from a project to an action group, and place it inside a new project.

Keyboard shortcuts:

Compare Ungroup

Hide OmniFocus

Available on Mac in the OmniFocus menu

Temporarily hide all of OmniFocus’s windows.

Keyboard shortcut:

• Command+H on Mac

Hide Others

Available on Mac in the OmniFocus menu

Temporarily hide windows of all other applications, so you can concentrate on OmniFocus.

Keyboard shortcut:

• Option+Command+H on Mac

Import OmniOutliner Document

Available on Mac in the File menu

Import an OmniOutliner document to your OmniFocus database, with its rows converted to OmniFocus items and columns to metadata fields associated with those items.

It is not currently possible to import an OmniOutliner document on iPhone, iPad, or Apple Vision Pro. If you are using iPhone or iPad, parts of an OmniOutliner document may be dragged and dropped into OmniFocus.

Read the OmniOutliner section of Capture Methods, to learn more.

In-App Purchases

Available on Mac in the OmniFocus menu (App Store version only)
Available on iPhone, iPad, Apple Vision Pro in License Settings

Open the In-App Purchases window to unlock OmniFocus features by purchasing either the Standard or Pro edition of the app, or restoring a previous purchase.

Inbox

Available on Mac in the Perspectives menu
Available on iPhone, iPad, Apple Vision Pro in Quick Open

Open the built-in Inbox perspective in the current OmniFocus window.

Keyboard shortcut:

• Command+1

Indent/Outdent

Available on Mac, iPad, Apple Vision Pro in the Organize menu
Available in the Organize shortcut menu

See Move Down, Right, Up, Left.

Keyboard shortcuts to indent:

Keyboard shortcuts to outdent:

Insert from iPhone or iPad

Available on Mac in the Attachment shortcut menu

This system command allows you to take a photo, scan documents, or add a sketch, using your iPhone or iPad.

With a connected device, each of these options may display as a separate command.

To learn more, please read the Apple User Guide article:

• Insert sketches, photos, and scans from iPhone or iPad on Mac.

Insert Time Stamp

Available on Mac in the Edit menu

Automatically insert the current date, time, or date and time, using the format from System Settings.

Installed Plug-Ins (Pro)

Requires OmniFocus Pro
Available on Mac in the Automation menu
Available on iPhone, iPad, Apple Vision Pro in Automation Settings
Available in the Omni Automation shortcut menu

Any Omni Automation Plug-Ins that you have installed are displayed in a list at the top of the menu. Choose one of them from the list to run the plug-in.

Italic

Available on Mac, iPad, Apple Vision Pro in the Format menu

Apply (or remove) the italic style to the selected note text.

Keyboard shortcut:

• Command+I

Kern

Available on Mac in the Format menu

Adjust spacing between characters:

Learn About Pro

Available on Mac in the OmniFocus menu, when using a Standard or Trial license

Opens a feature comparison page for Standard vs. Pro, on the Omni Group’s website.

Ligatures

Available on Mac in the Format menu

Adjust the use of ligatures to join two characters, in the selected text:

Main Window

Available on Mac in the Window menu

Foreground the main OmniFocus window (instead of a secondary window like the Attachment List or Preferences). If multiple OmniFocus windows are open, the closest one to the front is considered main for purposes of this command.

Manage Omni Account and Purchases

Available on Mac in the OmniFocus menu
Available on iPhone, iPad, Apple Vision Pro in License Settings

Open the Omni Account window, where you can manage your Omni Account and your OmniFocus licenses. This command appears after you have signed in to your Omni Account using Unlock OmniFocus….

You can also close your Omni Account from this screen.

Manage Plug-Ins

See Configure

Mark Reviewed

Available on Mac, iPad, Apple Vision Pro in the Edit menu
Available in the General shortcut menu

Indicate that you’ve reviewed the selected project, and set its next review date.

Keyboard shortcut:

• Shift+Command+R

Merge All Windows

Available on Mac in the Window menu

With OmniFocus open in multiple windows, merge all of them into a single window with multiple tabs.

Migrate Database

Available on Mac in the File menu
Available on iPhone, iPad, Apple Vision Pro in Database Settings

This command is only available when an updated OmniFocus data format is released. You will normally be prompted to migrate your database as soon as all of your synced Mac, iPhone, iPad, Apple Watch, and Apple Vision Pro devices are running versions which support the updated data format. If for some reason you aren’t prompted, you can begin a data format migration here. You will be warned if some syncing OmniFocus versions are not compatible with the new format.

More information about Migrating Your Database is in the Managing Your Data chapter.

Minimize Window

Available on Mac in the Window menu

Shrink the front most window down into the Dock.

More information can be found in Move and arrange app windows on Mac, part of the Apple User Guides.

Keyboard shortcut:

• Command+M on Mac

Move

Available in the Inspector toolbar
Available on iPhone, iPad, Apple Vision Pro in the Organize shortcut menu

Move the currently selected action, action group, project, folder, or tag to a new location in the OmniFocus structure.

Possible destinations depend on the selected item:

• Action or Action Group — Move the action or action group within the currently assigned project (or Inbox). To move the action or action group to a different project, use the Project field in the Inspector.
• Project — Move the project to a different location within the project hierarchy. To move a project inside another project, first use Convert to Action, then drag the action group inside the destination project, or use the Project field in the Inspector.
• Folder — Move the folder anywhere within the project hierarchy.
• Tag — Move the tag anywhere within the tag hierarchy.

Move Down, Right, Up, Left

Available on Mac, iPad, Apple Vision Pro in the Organize menu

These commands rearrange the currently selected rows in the Outline Hierarchy, without affecting deselected items.

Move Up and Move Down change an item’s location relative to its siblings.

Move Right (Indent) and Move Left (Outdent) increase or decrease an item’s level, moving their descendants with them.

Keyboard shortcuts to move down:

Keyboard shortcuts to move right:

Keyboard shortcuts to move up:

Keyboard shortcuts to move left:

Move Tab to New Window

Available on Mac in the Window menu

With OmniFocus open in multiple tabs, move the current tab to a new OmniFocus window.

Move to Display

Available on Mac in the Window menu

This sends the front most window to the selected display; it only appears if you have an external monitor or iPad connected.

Nearby

Available on Mac in the Perspectives menu
Available on iPhone, iPad, Apple Vision Pro in Quick Open

Open the built-in Nearby perspective in the current OmniFocus window.

Keyboard shortcut:

• Command+6

New Action

Available on Mac, iPad, Apple Vision Pro in the File menu
Available on Mac, Web in the Toolbar

Create a new action in the currently selected project or tag, or create a new Inbox item.

Add Action/Item has the same function, and is available in the Organize shortcut menu.

Keyboard shortcuts:

New Folder

Available on Mac, iPad, Apple Vision Pro in the File menu

Create a new folder for organizing projects, in Projects or in a Custom Perspective which groups by Entire Project.

Keyboard shortcut:

• Shift+Option+Command+N on iPad, iPhone, Apple Vision Pro

See Add Folder for the related Projects Sidebar button.

New Project

Available on Mac, iPad, Apple Vision Pro in the File menu

Create a new project, in Projects or in a Custom Perspective which groups by Entire Project, using the Default Project Type (Parallel or Sequential) that you have chosen.

Once the project has been created, you can change the Project Type.

Keyboard shortcut:

• Shift+Command+N

See Add Project for the related Projects Sidebar button.

New Single-Action List

Available on Mac in the File menu

Create a new list, for keeping track of related actions that don’t fit into projects, in Projects or in a Custom Perspective which groups by Entire Project.

This command is also available by using New Project, and setting project type to Single Actions List, on Mac, iPad, iPhone, and Apple Vision Pro.

See Add Single-Action List for the related Projects Sidebar button.

New Tab

Available on Mac in the File menu

Open a new tab in the current window, displaying the same content as the current tab.

Keyboard shortcut:

• Option+Command+T on Mac

New Tag

Available on Mac, iPad, Apple Vision Pro in the File menu

Create a new tag in Tags, Flagged, Nearby, or in a Custom Perspective which groups by Individual Actions.

Keyboard shortcut:

• Control+Command+N

See Add Tag for the related button in the Tags Sidebar.

New Window

Available on Mac in the File menu

Open a new window, displaying the same content as the current window.

Keyboard shortcut:

• Option+Command+N on Mac

Omni Automation (Pro)

Requires OmniFocus Pro
Available in the General shortcut menu

The Omni Automation menu provides access to installed OmniFocus Plug-Ins.

On iPhone, iPad, or Apple Vision Pro, Omni Automation menu will only display if Developer Mode has been turned on in Automation Settings.

News

Available on Mac in the Help menu
Available on iPhone, iPad, Apple Vision Pro in Help Settings

View the latest information from the Omni Group about changes to OmniFocus or Apple’s operating systems that may affect your use of the app. This item only appears when there is news to share.

OmniFocus Forums

Available on Mac in the Help menu

Stop by the official OmniFocus forums to view and share insights with other users.

OmniFocus Help

Available on Mac in the Help menu
Available on iPhone, iPad, Apple Vision Pro in the Help toolbar menu
Available on iPhone, iPad, Apple Vision Pro in Help Settings

View this help documentation.

OmniFocus Product Page

Available on Mac in the Help menu

Visit the OmniFocus page on the Omni Group website.

OmniFocus Windows

Available on Mac in the Window menu

At the bottom of the Window menu is a list of all of your OmniFocus windows; choose one to bring it to the front.

Open Archive

Available on Mac in the File menu

Open your OmniFocus archive for viewing and editing.

Open in New Window/Tab

Available on Mac in the Perspectives List
Available in the Perspectives Bar shortcut menu, except for iPhone
Available in the General shortcut menu

On Mac, this command will display as either Open in New Window or Open in New Tab. Please see the note below about how this interacts with your System Settings.

On Mac, this command can also be applied to an action, in which case it affects the containing project.

On Mac or Apple Vision Pro, this opens the selected perspective, folder, or project in a new window, instead of replacing the current window.

On iPad, this will open the selected perspective, folder, or project in a new split screen window.

On iPhone, this command is not available.

Open Link

Available on Mac in the Edit shortcut menu
Available on iPhone, iPad, Apple Vision Pro in the Editing menu

Opens the selected link in a web browser.

Open Scripts Folder (Pro)

Requires OmniFocus Pro
Available on Mac in the Help menu

Open the designated Finder folder for storing AppleScript scripts that you want to access from the toolbar.

Open With

Available on Mac in the Attachment shortcut menu

This command typically appears twice in the menu: one time using the default app for the attachment, and one time with options for other apps that can open the attachment.

Open with Default.app opens the selected attachment using the default app.

If the attachment is an image, the command will likely display as Open with Preview.app, which opens the selected image using Preview.

Open with lists other apps on your system that can also open the selected attachment.

To learn more about setting a default app, please see the Apple User Guide article:

• Choose an app to open a file on Mac

To learn more about using Preview.app, please read the Apple User Guide for Preview.

Parallel

Available in the Type shortcut menu

Sets the Project Type or Action Group Type to Parallel.

See also Complete with Last Action

Page Setup

Available on Mac in the File menu

Open the standard macOS Page Setup window, where you can change some settings for printing, or exporting to a PDF file. These settings are saved even if you quit OmniFocus.

Keyboard shortcut:

• Shift+Command+P on Mac

Paste

Available on Mac, iPad, Apple Vision Pro in the Edit menu
Available on iPhone, iPad, Apple Vision Pro in the Editing menu
Available in the Edit shortcut menu

Inserts a copy of whatever is currently on the clipboard. The contents of the clipboard will be pasted as one or more new items.

If the clipboard contains styled text, and you are already editing a note, the clipboard contents are pasted at the insertion point using the simplified style described in Paste and Merge Styles.

When copying and pasting text within OmniFocus, all formatting is retained.

Keyboard shortcut:

• Command+V

Paste and Merge Styles

Available on Mac, iPad, Apple Vision Pro in the Edit menu
Available on iPhone, iPad, Apple Vision Pro in the Editing menu

By default, OmniFocus attempts to Merge Styles when pasting text copied from outside of the app.

This paste method preserves only essential styles such as bold, italic, underline, strikethrough, subscript or superscript, ligatures, and writing direction, as well as links with titles, and attachments.

Keyboard shortcut:

• Control+Option+Shift+Command+V

Paste and Match Style

Available on Mac, iPad, Apple Vision Pro in the Edit menu
Available on iPhone, iPad, Apple Vision Pro in the Editing menu

This paste method discards all formatting, including the URL for links with titles, and matches the style of the note into which you are pasting.

You can use this paste method as your default by changing the setting for Pasting from Other Apps.

Keyboard shortcut:

• Option+Shift+Command+V

Paste with Original Style

Available on Mac, iPad, Apple Vision Pro in the Edit menu
Available on iPhone, iPad, Apple Vision Pro in the Editing menu

This paste method preserves all original formatting, and ignores the style of the note into which you are pasting.

You can use this paste method as your default by changing the setting for Pasting from Other Apps.

Keyboard shortcut:

• Control+Shift+Command+V

Paste Style

Available on Mac in the Format menu

Apply the style on the style clipboard (obtained using Copy Style) to the selected text.

Keyboard shortcut:

• Option+Command+V on Mac

Preview/Quick Look Attachment

Available on Mac, iPhone, iPad, Apple Vision Pro in the Attachment shortcut menu

Displays a preview of the selected image without leaving OmniFocus.

Print

Available on Mac in the File menu

Open the standard macOS Print window, with a variety of options for printing, or creating a PDF file.

Printing is not currently supported on iPhone, iPad, or Apple Vision Pro. Please contact our Support Humans if you would find this useful.

Keyboard shortcut:

• Command+P on Mac

Projects

Available on Mac in the Perspectives menu
Available on iPhone, iPad, Apple Vision Pro in Quick Open

Open the built-in Projects perspective in the current OmniFocus window.

Keyboard shortcut:

• Command+2

Quick Open

Available on Mac, iPad, Apple Vision Pro in the File menu
Available on Mac in the Toolbar
Available on iPhone, iPad, Apple Vision Pro in the Outline

Please read about Quick Open on Mac (this is similar to Web) and Quick Open on iPhone, iPad, Apple Vision Pro for more information.

Keyboard shortcuts:

Quit OmniFocus

Available on Mac in the OmniFocus menu

Stop using OmniFocus and put it away for now. Your database is automatically saved.

Keyboard shortcut:

• Command+Q on Mac

Plan for Today/Tomorrow

Available on iPhone, iPad, Apple Vision Pro in the Schedule shortcut menu

Sets the Planned Date for an item to Today or Tomorrow, without changing any assigned time.

If the item is already Planned Today or Planned Tomorrow, then only a single choice will be offered.

Only available for actions and projects that are not set to Repeat.

See also:

Rebuild Database

Available on Mac in the File menu

Check and consolidate all of your OmniFocus data, to make sure it is consistent and valid. This is almost the same as backing up and then restoring your database, and will also rebuild the local cache. If you are having problems with your database, this may help.

Redo

Available on Mac in the Edit menu
Available in the Toolbar

Re-create the most recent change that you just used Undo to reverse. You can keep redoing edits, allowing you to return to a later point in time.

Keyboard shortcuts:

Release Notes

Available on Mac in the Help menu
Available on iPhone, iPad, Apple Vision Pro in the Help toolbar menu
Available on iPhone, iPad, Apple Vision Pro in Help Settings

Read the release notes for the current version of OmniFocus.

Rename

Available on iPhone, iPad, Apple Vision Pro in General shortcut menu

Rename the selected folder, project, or tag in the Sidebar. This allows in-place renaming, without opening the Inspector.

Replace Tiled Window

See Split View (Mac)

Reschedule to Today/Tomorrow

Available on iPhone, iPad, Apple Vision Pro in the Schedule shortcut menu

Sets the Based On date for an item to Today or Tomorrow, while maintaining the current relationship between the Defer Date, Due Date, and Planned Date, without changing any assigned times.

If the item already has a Based On date of Today or Tomorrow, then only a single choice will be offered.

Only available for actions and projects that are set to Repeat.

See also:

Resize Image

Available on Mac, iPhone, iPad, Apple Vision Pro in the Attachment shortcut menu

Adds resizing handles to the corners of the selected image. Drag the handles to resize, while maintaining the original aspect ratio.

Tap or click outside of the image to end resizing. If you are using a hardware keyboard, you can also press Return or Esc.

This command is not available on macOS 14.

Reset Database and Settings…

Available on Mac in the File menu

Press Option to reveal this menu command, which replaces Rebuild Database. This command completely removes your existing OmniFocus data and settings, and returns you to First Launch for OmniFocus.

If you would like to reset some of your settings, rather than all of your settings, please read the Mac Settings note about Reset and Reset All.

On iPhone, iPad, and Apple Vision Pro you can use Reset Database, which is part of the Reset OmniFocus Settings.

Reveal in Finder

Available on Mac in the Attachment shortcut menu

Show the selected image in Finder, with the file selected for further management.

Revert to This Backup

Available on iPhone, iPad, Apple Vision Pro when viewing Backup list
Available on Mac when using Show Backups in Finder

After confirming that you want to replace your current OmniFocus data with the backup being viewed, your local OmniFocus data will be replaced. If you are syncing, the server data will also be replaced, which will prompt all of your currently syncing devices to replace their data from the server.

Review

Available on Mac in the Perspectives menu
Available on iPhone, iPad, Apple Vision Pro in Quick Open

Open the built-in Review perspective in the current OmniFocus window.

Keyboard shortcut:

• Command+7

Save to Camera Roll

Available on iPhone, iPad, Apple Vision Pro in the Attachment shortcut menu

Save the selected image to your Photos library.

Select

Available on iPhone, iPad, Apple Vision Pro in the Attachment shortcut menu

Select the image for further editing.

Select All

Available on Mac, iPad, Apple Vision Pro in the Edit menu
Available on iPhone, iPad, Apple Vision Pro in the Editing menu

Select everything in the outline, or if you are editing an item’s text, all text in the cell.

Keyboard shortcut:

• Command+A

Select Forecast Day

Available on iPhone, iPad, Apple Vision Pro in the View menu

Navigate between days while viewing Forecast.

Keyboard shortcuts:

Sequential

Available in the Type shortcut menu

Sets the Project Type or Action Group Type to Sequential.

See also Complete with Last Action

Services

Available on Mac in the OmniFocus menu
Available on Mac in General shortcut menu
Available on Mac in the Attachment shortcut menu

Access system-wide macOS services offered by other applications.

This menu is only available in the Outline on Mac.

To learn more, please read the Apple User Guide article:

• Use services in apps on Mac.

Set/Clear Completed Status

Available on iPad, Apple Vision Pro in the Edit menu

With one or more items selected, press Space bar to toggle between Completed and Active.

Keyboard shortcut:

• Space bar

Set/Clear Dropped Status

Available on iPad, Apple Vision Pro in the Edit menu

With one or more items selected, Press Option+Space bar to toggle between Dropped and Active.

Keyboard shortcut:

• Option+Space bar

Set/Clear Flag

Available on Mac, iPad, Apple Vision Pro in the Edit menu
Available in the General shortcut menu

Flag the selected item(s), adding it to the Flagged perspective, or remove an assigned flag.

Keyboard shortcuts:

Settings

Available on Mac, iPad, Apple Vision Pro in the OmniFocus menu
Available on iPhone, iPad, Apple Vision Pro in the Toolbar
Available on Apple Watch by tapping Settings button

Open OmniFocus Settings, where you can customize how the application works for you.

Keyboard shortcut:

• Command+,

Share

Available in the Toolbar
Available in the Inspector toolbar
Available in the General shortcut menu

Send selected items from OmniFocus to another application, using the built-in macOS, iOS, iPadOS, or visionOS dialog. The item is sent in a format based on its destination, with a link back to the original item in OmniFocus.

Show “OmniFocus.ofocus” in Finder

Available on Mac in the File menu

Press Option to reveal this menu command, which replaces Show Backups in Finder. Instead of showing the Backups folder, the folder containing your main OmniFocus document (OmniFocus.ofocus) opens instead.

This can be useful when troubleshooting with the help of Omni Support. Under normal circumstances you should not interact with your primary OmniFocus document directly.

Show All

Available on Mac in the OmniFocus menu

Show all windows of all applications.

Show All Inspector Fields

Available in the Inspector toolbar

Turn on this command to show all Inspector fields that apply to the current selection, regardless of which fields are turned on in the Layout Settings for Inspector.

Turn off this command to show only those fields turned on in Layout Settings for Inspector.

Show All Tabs/Exit Tab Overview

Available on Mac in the View menu

Switch to a view that displays thumbnail views of each tab as a tile in the OmniFocus window, or return to the standard full view.

Keyboard shortcut:

• Shift+Command+\ on Mac

Show/Hide All Notes

Available on Mac in the View menu

Show or hide all notes with content.

Keyboard shortcut:

• Control+Command+‘ on Mac

Show Backups in Finder

Available on Mac in the File menu

If you have trouble with your OmniFocus database, you can always go back to an older, backed up version. With this command you can browse to the backup file you want, then open and inspect it. If it looks good, click Revert to This Backup, and your entire database is reverted to how it looked at the time you made the backup.

More information about this, as well as iPhone, iPad, and Apple Vision Pro backups, is in the Backups of OmniFocus Data section of Managing Your Data.

Show/Hide Colors

Available on Mac in the Format menu

Show or hide the Colors window.

Keyboard shortcut:

• Shift+Command+C on Mac

Show Console (Pro)

Requires OmniFocus Pro
May also be named Automation Console or Show Automation Console
Available on Mac, iPad, Apple Vision Pro in the Automation menu
Available on iPhone, iPad, Apple Vision Pro in the Omni Automation toolbar menu

Opens the Automation Console, for Omni Automation development and testing.

Item is labeled Automation Console on iPhone, iPad, and Apple Vision Pro

Keyboard shortcut:

• Shift+Command+C on iPhone, iPad, Apple Vision Pro

Show/Hide Fonts

Available on Mac in the Format menu

Show or hide the Fonts window.

Keyboard shortcut:

• Command+T on Mac

Show in Inbox/Projects/Tags

Available on Mac, iPad, Apple Vision Pro in the View menu
Available in the General shortcut menu

Switch to Projects, Tags, or Inbox.

Your current selection of items will be preserved in the new perspective.

Keyboard shortcut:

• Option+Command+R

Show/Hide Inspector

Available on Mac, iPad, Apple Vision Pro in the View menu
Available in the Toolbar
Available on iPhone, iPad, Apple Vision Pro in General shortcut menu

Show Inspector for the selected items, or hide it again.

Keyboard shortcuts:

Show Next/Previous Tab

Available on Mac in the Window menu

With OmniFocus open in multiple tabs, navigate to the next or previous tab in the bar.

Show/Hide Note(s)

Available on Mac in the View menu

Show or hide the note of the selected item(s).

Keyboard shortcut:

• Option+Command+‘ on Mac

Show/Hide Perspectives Bar

Available on Mac, iPad, Apple Vision Pro in the View menu
Available on iPhone, iPad, Apple Vision Pro in Appearance Settings

Show or hide the Perspectives Bar. This is available as a setting on iPhone, iPad, and Apple Vision Pro, as well as a keyboard command.

Keyboard shortcuts:

Show/Hide Perspectives List

Available on Mac in the Perspectives menu

Show or hide the Perspectives List, where you can add or modify keyboard shortcuts, rearrange or favorite perspectives, and create or edit new Custom Perspectives.

The same function is available on iPhone, iPad, Apple Vision Pro in Quick Open.

Apple Watch supports selecting favorite perspectives, either to display on the main screen of OmniFocus 4 for Apple Watch or to use on a watch face, in Perspectives List Settings.

Keyboard shortcuts:

Show/Hide Quick Entry

Available on Mac in Window menu
Available on iPad, Apple Vision Pro in the File menu
Available on Mac, Web in the Toolbar

Show or hide the Quick Entry window.

Keyboard shortcuts:

Keyboard shortcuts work differently, depending on which device you are using:

Show/Hide Sidebar

Available on Mac, iPad, Apple Vision Pro in the View menu
Available on iPhone, iPad, Apple Vision Pro in Appearance Settings
Available in the Toolbar

Show or hide the Sidebar.

Keyboard shortcuts:

Show/Hide Tab Bar

Available on Mac in the View menu

Show or hide the macOS tab bar on the current OmniFocus window.

Keyboard shortcut:

• Shift+Command+V on Mac

Show/Hide Toolbar

Available on Mac in the View menu

Show or hide the Toolbar.

Show/Hide View Options

Available on Mac, iPad, Apple Vision Pro in the View menu
Available in the Toolbar

Show or hide View Options for the current perspective.

Keyboard shortcuts:

Single Actions

Available in the Type shortcut menu

Sets the Project Type to Single Actions List.

Skip

Available in the General shortcut menu

Only available for actions that are set to repeat.

Drops the selected action(s), while creating the next repetition; this results in the repeating action continuing.

Compare Drop Completely

Smaller

Available on Mac, iPad, Apple Vision Pro in the Format menu

Decrease the size of the selected note text.

Keyboard shortcut:

• Command+-

Sign Up for the Omni Newsletter

Available on Mac in the Help menu
Available on iPhone, iPad, Apple Vision Pro in Help Settings

Visit the Omni Newsletter web page, where you can subscribe to our email newsletter. You’ll get nothing but the latest news and tips for OmniFocus and the other apps in the Omni Group family.

Simplify Style

Available on Mac in the Format menu
Available on Mac in the Attachment shortcut menu

Re-formats selected text in notes or text within selected actions or projects.

Removes custom fonts, text and background colors, text size, and text alignment, while keeping styles such as bold, italic, underline, and bulleted lists.

Result should be clean readable text, that maintains the intent of the original formatting.

Attachments and links are preserved.

Contrast with Clear Style

Site License

Available on Mac in the OmniFocus menu
Available on iPhone, iPad, Apple Vision Pro in License Settings

Open the Site License window, which allows you to renew or sign out of a site license.

On Mac, this menu command only appears if you are signed in to a site license, and replaces Unlock OmniFocus… and Manage Omni Account and Purchases….

On iPhone, and iPad, this appears as a row within the License Settings screen.

Sort Once

Available on Mac in the Organize menu
Available on Mac in the Sort shortcut menu

Using one of these Properties, sort the selected items in the Sidebar or Outline, as long as you have selected at least two items that can be reordered.

Speech

Available on Mac in the Edit menu

The Speech submenu contains the Start Speaking and Stop Speaking commands, which you can use to make the macOS text-to-speech system say the selected text out loud.

A similar feature can be turned on on iPhone, iPad, and Apple Vision Pro, using Accessibility settings, in the Settings app.

Spelling and Grammar

Available on Mac in the Edit menu

The Spelling and Grammar menu contains the standard Spelling commands for the macOS spell checking system: Show Spelling and Grammar (which opens the Spelling and Grammar window), Check Document Now (which checks spelling in the document once), and the ability to turn on or off Check Spelling While Typing, Check Grammar With Spelling, and Correct Spelling Automatically

Split View (Mac)

Available on Mac in the Window menu

These menu commands are provided by the operating system, and may include:

More information can be found in Use apps in Split View on Mac, part of the Apple User Guides.

Stage Manager (Mac)

Available on Mac in the Window menu

This menu command is provided by the operating system:

More information can be found in Organize your Mac desktop with Stage Manager, part of the Apple User Guides.

Start Dictation

May also be named Dictation
Available on Mac, iPad, Apple Vision Pro in the Edit menu

With dictation turned on for Mac, iPhone, iPad, or Apple Vision Pro, select an editable text field and use this command to enter text by speaking.

Keyboard shortcut:

• Globe+D key on iPhone, iPad, Apple Vision Pro

A separate shortcut key can also be set in Keyboard System Settings.

Status

Available on Mac in the Edit menu
Available in the Status shortcut menu

Choose from this submenu to change the status for the selected item(s):

Strikethrough

Available on Mac in the Format menu

Apply (or remove) the strikethrough style to the selected note text.

Substitutions

Available on Mac in the Edit menu

The Substitutions submenu allows you to choose which macOS text substitutions will be used in OmniFocus.

More information about substitutions and text editing is available in Replace text and punctuation in documents on Mac, part of the Apple User Guides.

Sync Now

Available on Mac, iPad, Apple Vision Pro in the File menu
Available in the Toolbar

Compare your local OmniFocus data with the server data, and make sure that both sides have all recent changes.

Only available if you are Syncing OmniFocus.

Keyboard shortcuts:

System Search

Available on Mac in the Help menu

On Mac, iPhone, iPad, and Apple Vision Pro, search OmniFocus menu items in order to find a specific command.

On Mac, the same command will also search OmniFocus Help (this document). Results appear as a list of menu items and help topics respectively.

Keyboard shortcut:

• Shift+Command+?

Tags

Available on Mac in the Perspectives menu
Available on iPhone, iPad, Apple Vision Pro in Quick Open

Open the built-in Tags perspective in the current OmniFocus window.

Keyboard shortcut:

• Command+3

Tile Window to Left of Screen

See Split View (Mac)

Tile Window to Right of Screen

See Split View (Mac)

Transformations

Available on Mac in the Edit menu

The Transformations submenu contains commands that apply to selected text in the outline, sidebar, and inspector, to convert it to upper case, lowercase, or capitalize each selected word.

Underline

Available on Mac, iPad, Apple Vision Pro in the Format menu

Apply (or remove) the underline style to the selected note text.

Keyboard shortcut:

• Command+U

Undo

Available on Mac in the Edit menu
Available in the Toolbar

Reverse the most recent change that you made. You can keep undoing edits, allowing you to return to an earlier point in time.

You can use Redo to restore an edit that you have undone.

Keyboard shortcuts:

Ungroup

Available on Mac, iPad, Apple Vision Pro in the Organize menu

Move all the child items out of the selected group, and remove the group from OmniFocus.

Keyboard shortcuts:

Compare Group

Unlock OmniFocus

Available on Mac in the OmniFocus menu
Available on iPhone, iPad, Apple Vision Pro in License Settings

Sign in to your Omni Account to unlock this copy of OmniFocus, or add a license.

Writing Direction

Available on Mac in the Format menu

Adjust the writing direction of the selected text, or of the paragraph containing the selected text.

Paragraph:

Selection:

Zoom

Available on Mac in the Window menu

Switch the front most window between the biggest size possible and the last size you set.

More information can be found in Move and arrange app windows on Mac, part of the Apple User Guides.