Working in Calendar View

With tasks and resources in place, the project begins to take shape; the calendar is what anchors the project in real time. OmniPlan’s calendar view helps ensure that your project is finished on time with an array of customizable scheduling controls.

Setting Up Working Hours

The Normal Hours are a general set of working hours to be followed in a typical week. This set of hours is applied to every week in the project, thus determining how many hours of effort can be completed in each day. Resources inherit their work week schedules from the project, but you can customize them individually if they work different hours. To set up exceptions to the work week, for events such as half-days, holidays, and overtime, read on.

The normal work week for the whole project, as shown in calendar view.

Editing the Work Week

When you select a resource in the outline, you can edit that resource’s working hours. If nothing is selected, you can edit the working hours for the whole project.

If a resource’s work week is customized from the whole project’s normal work week, the custom work week icon appears in the Custom Work Week column.

Editing the normal work week for a single resource.

The green block represents a block of working time. You can drag the edges of the block to set a day and time range; in the above case, the resource is a piece of developer hardware that can be left running 24 hours a day.

Click a block to select it; you can then press the arrow keys to move it, or press the Delete key to remove it.

You can switch to customizing the extra and off hours for specific days, rather than the normal work week, with the switcher below the resource list.

Drag or double-click in an empty area to create a new time block, and Shift-drag anywhere to draw a red block that erases working hours. These techniques are useful for breaking up blocks that span several days, so that you can adjust them individually.

Editing Exceptions

The Extra & Off Hours are a calendar of the working hours for specific days. You can set up holidays, half-days, overtime, and other such exceptions to the normal work week. Just like the normal work week, there is a work schedule for the whole project, which the resources follow, but you can also customize resources individually.

Select a resource in the outline to edit its work schedule, or select nothing to edit the work schedule for the whole project.

Choose a week to edit from the mini calendar. Days which differ from the standard work week are blue. Click the arrows to move between months; Option-click to move a year at a time.

If a resource has any exceptions to its normal work week, the Custom Exceptions icon appears in the Schedule Exception column.

Editing the schedule exceptions for a single resource.

You can edit the time blocks here in the same way as when editing the normal work week. Shift-drag to create unavailable times.

The normal work week appears with a green dotted border, so you can see how this week’s schedule differs.

View Options in Calendar View

Calendar View has a minimal set of view options that offer additional columns for display in the specialized resource outline that accompanies the calendar. Resource is the only one that’s required; the resource’s Type, Notes, and calendar-specific Custom Work Week and Schedule Exception columns are the other defaults for a new project. The latter two are particularly useful for spotting at a glance when a resource’s schedule differs from the norm.

View options in Calendar View.

An altered normal hours schedule is represented by a green "equals sign" in the Custom Work Week column; click it to view the customized work week of the selected resource. A resource with an upcoming schedule exception is flagged with a staggered pair of zigzag lines in the Schedule Exception column; clicking the icon will likewise bring you to the schedule change in question.