Thanks for taking the next big leap in advancement on your path to being an awesome designer. OmniGraffle 6.1 is packed with a ton of new goodies, including a straight up redesign for OS X Yosemite (v10.10). If you put OmniGraffle 6.0.x next to OmniGraffle 6.1, you’ll be amazed at just how different the two apps are.

This new iteration of OmniGraffle has been optimized for OS X Yosemite, and the user interface has—once again—gone through a massive transformation. Gone are the old style buttons and controls; these have all been refreshed to give OmniGraffle a nice, clean appearance.

The biggest improvement, however, can be found in the Inspectors. Each Inspector palette has been painstakingly redesigned to optimize space and function. More importantly, you can now detach the Inspectors from the main app window (yes, we’ve listened!). For designers used to running on multiple displays, this is a huge boon as you’ll be able to keep the Inspectors on one screen while going into Full Screen mode on your big spiffy external display. (Go on, you know you want to.)

If you have OmniGraffle Pro, you’ll find that we’ve added Layer blending modes to the Fill Inspector. Layer blending gives you the flexibility to apply filters to a layer and then blend colors with other layers in the stack.

And finally, there’s a new place in Omni’s family: Stenciltown. Stenciltown is where you can safely find and download new stencils for OmniGraffle. Stencils, for Mac and iOS versions of OmniGraffle.

For you.

Created with love,

The Omni Group

You’ll start out with an overview of OmniGraffle’s interface. Don’t skip over this chapter, as you’ll find many nuggets of information and fine details about OmniGraffle that you might otherwise miss. And, if you do decide to skip this chapter and later find yourself wondering, “Hey, what’s that doohickey do?”, you can always come back here to discover what it’s all about.

To help guide you through the documentation and better learn all the things you need to know about OmniGraffle, here’s a list of all of the chapters in this book:

Chapter 1, Getting to Know OmniGraffle

The first chapter dives right in and gives you a top-down overview of OmniGraffle’s user interface. You’ll learn about the Resource Browser, Toolbar, Sidebar, the Inspectors and, of course, the Canvas. Nothing too deep; just the basics to get you rolling.

Chapter 2, Defining and Using the Canvas

The Canvas is where most of the work in OmniGraffle takes place. You start out with a blank canvas—a Template—upon which you draw, add text and images, fill shapes with color, and even create actions between objects on different canvases and layers. It’s a magical place. This chapter starts out with an overview of OmniGraffle’s Resource Browser, which is how you access other projects and templates quickly, before moving on to highlight all of the canvas’s features. You’ll learn how to add and manage guidelines, how to work with multiple canvases and layers, and more.

Chapter 3, The Toolbar and Using the Tools

The Toolbar contains all of the drawing tools you’ll need, and this chapter provides you with a quick overview of what each of them do.

Chapter 4, Using the Inspectors

Once you’ve learned about the Tools, you can use the Inspectors to examine the things you draw and modify their properties. Chapter 4 also examines the Stencils built into OmniGraffle and introduces you to Stenciltown.

Chapter 5, Drawing Basics

Here you’ll learn some of the basic ways to draw and create objects on the canvas. You will learn how to create, select, resize, and move shapes, how to group and ungroup objects, how to connect objects with lines—including how to adjust the connecting lines and endpoints—and how to add color to your objects using the Fill inspector.

Chapter 6, OmniGraffle Extras

OmniGraffle (Standard and Pro) are packed with a ton of features. The Reference chapter covers the import and export formats supported in OmniGraffle, provides details on how to use LinkBack with other supported Mac apps, basic information on scripting with AppleScript (requires OmniGraffle Pro), and how to use regular expressions within OmniGraffle. (See, we told you there were a lot of extras!)

Chapter 7, Menu Items and Keyboard Shortcuts

Here you’ll find a detailed walkthrough of each menu item in OmniGraffle 6.1, including the Pro-only options. Where applicable, the descriptions include the menu option’s keyboard shortcut so you can work even faster in OmniGraffle.

Chapter 8, Managing Your Omni Licenses

For the most part, you should never have to worry about your Omni license, particularly if you’ve purchased OmniGraffle from the Mac App Store. If you purchased OmniGraffle from our website, however, you need to enter specific information from the license email you received from us.

This brief chapter walks you through the process of adding your license info in OmniGraffle, shows you how to remove a license, and even tells you where we “hide” the license on your Mac just in case you ever need to send that to us or transfer it to that brand new Mac you’ve purchased.

Chapter 9, Getting Help

There’s no shame in admitting that you need help. In fact, that’s what we’re here for. If you ever get stuck when working on something in OmniGraffle, or if you have a problem with the app’s license, or you just want to tell our Support Humans and the DocWranglers what an awesome job they’re doing, feel free to get in touch. This chapter points you to all of the resources we have available: Support Humans, Support Articles, Videos, and Documentation.

We’ve polished the interface and have integrated the sidebars, inspectors, and the Stencil Library so OmniGraffle works better on different screen sizes, especially in full screen mode, taking full advantage of your Retina display.

Some additional changes we’ve made include (but certainly aren’t limited to):

• Easily find your latest projects, access stencils, templates, and any styles you may have saved with the Resource Browser.
• OmniGraffle now runs in a Sandboxed environment, which means your resources, such as Templates and Stencils, can now be fully managed from within the app.
• Improved and powerful controls have been added to edit and mask images placed directly on the canvas.
• New Fill and Stroke styles, such as Freehand, Stipple, and Marker.
• Combined shapes can now be uncombined into their starting component shapes.
• A new and powerful Font Inspector.
• Zoom levels have been increased to 6400 percent!
• The color and position of manual Guides can now be set by hand, and dragged from one canvas to another.
• View your Stencils using the new List Mode in the refined Stencils Library.
• Line labels can be set to follow the path of a line, including Bézier curves.
• Use the new Fill Blend options in the Fill inspector to blend color-filled objects on the Canvas. (Pro)
• New controls have been added to specify which edge or center of an object is reflected in the Geometry Inspector, along with the ability to set the X and Y coordinates of a selected vertex point. (Pro)
• The Notes and Data Inspector now lets you assign unique naming to individual objects. (Pro)
• You can now set the display zoom level of 100 percent to reflect one Apple point, one screen pixel, or one PostScript point for work on Retina displays and true WYSIWYG work. (Pro)
• Export OmniGraffle layers to Photoshop® layers. (Pro)
• Import and export Visio® files. (Pro)

These new features, combined with file synchronization with OmniPresence and Omni Sync Server, make this an incredible update worthy of a whole number.

If you have any specific comments you’d like to send us about the documentation, please do. You can drop us an email message via our Support queue, or you can ping us on Twitter; we’re @OmniWranglers.

Finally, we’d like to thank you for taking the time to read the docs.

The Toolbar

The toolbar provides easy access to the controls of your choosing. Choose View ▸ Customize Toolbar (or Control-click) on the toolbar to arrange your favorite tools. Most importantly, the toolbar is home to the Tool Palette which you’ll use to create diagrams and such. To hide or show the toolbar, choose View ▸ Hide Toolbar or View ▸ Show Toolbar, respectively.

The Sidebar

The sidebar combines the Canvases and Outline sidebars from OmniGraffle 5 into a single sidebar with Canvases at the top and the Contents viewer below. You can resize these panes to suit your needs, and the benefit for you is more space within the Canvas so you can focus on your work.

The Canvas

In the middle of the interface is the Canvas, which is where you do all of your drawing. You can use the drawing tools to create shapes, connect them with lines, drag and group objects, create tables, and do way more stuff than we can mention here in this quick list of features.

The Inspectors

With OmniGraffle 6.1, we’ve brought back floating inspector palettes! We’ve combined the Inspectors and the Stencil Library into an ultra-handy Inspectors sidebar to the right of the canvas, and you can use the new Inspectors menu to choose between an Inspector sidebar, a floating inspector window, or to have individual palettes for each inspector.

The Style Tray

Whenever you apply a style—a fill color, border, shadow, and so on—that information shows up in little swatches in the Style Tray just beneath the Inspectors. Need to apply the style from one object to another? Select the styled object and grab its master swatch (the one on the left) and drag it to the object that needs styling.

By default, the Inspectors appear in a sidebar to the right of the Canvas. You’ll be happy to know that we have brought back the floating Inspectors with OmniGraffle 6.1! You can use the new Inspectors menu to choose to have all of the inspectors in one floating window, or choose to have them appear as individual floating palettes.

Now that you have a better understanding of how OmniGraffle is organized visually, let’s dive in deeper and look at everything OmniGraffle has to offer. If you haven’t launched OmniGraffle yet, now might be a good time to do that.

You can use a combination of ruler guides and OmniGraffle’s Smart Guides to position and perfectly align objects on the canvas. To add a ruler guide to your canvas, click and hold on either the top or left ruler bar and then drag a guide onto the canvas. The guides you drag in are bright pink, so they are easy to recognize. There’s no limit to the number of guides you can drag onto the canvas, so don’t be shy.

By default, the very upper-left corner of a canvas is known as its origin (that is, the point from which all ruler measurements originate, and the coordinates are 0,0). To change the origin, click and drag the origin from the corner where the rulers meet. (Alternatively, you can enter Origin values in the Units Canvas inspector.) The coordinates in the Geometry inspector are based on this origin point.

To reset the origin to the 0,0 position, just click on the origin point between the two rulers. Click the origin point again and the origin point changes to its previous position.

When you have selected an object, the area above the ruler—the Inspector Bar—contains controls for editing basic attributes of selected objects:

1. Horizontal Object Position—the object’s position from the left origin point.
2. Vertical Object Position—the object’s position from the top origin point.
3. Object Width—the object’s width.
4. Object Height—the object’s height.
5. Shadow Casting Style—set the shadow style for the object; for additional control over shadows, see the Shadow inspector.
6. Shape Style—this pop-up lets you quickly select a shape style for the selected object.
7. Stroke—choose a stroke style for the selected object.
8. Stroke Color—set a color for the object’s stroke.
9. Stroke Thickness—set the width (or thickness) for a stroke.
10. Fill Type—choose a fill type for the selected object(s). Use the controls to the right to set the fill color (or colors, if you have selected one of the gradient options).

When entering or editing text you’ve placed on the Canvas, tab stops appear in the top ruler and text formatting controls appear in the Inspector Bar. You can style text, change the spacing and alignment, or drag tab stops to and from the ruler.

The isolated swatch on the left represents all of the styles applied to the selected object, while the rest of the swatches represent each of the styles applied to the object, such as fill, stroke, image, shadow, shape, font, and text position. Drag any of these swatches to another object, to a group in the Selection inspector, or to a tool in the tool palette, to copy the style there.

If you select more than one object, only the styles that those objects have in common appear in the style tray.

Two features that all of the preference panes offer are the ability to Reset () any changes you’ve made to the defaults settings, and quick access to Help () documentation for that pane.

Options include:

Startup

Select Create new document if nothing else is open to start with a new document when you aren’t making OmniGraffle remember open documents, or if there were no open documents the last time you quit.

New Documents

Select Open Resource Browser to be presented with a window for choosing from a variety of file sources each time you create a new document. Select Use Template, and choose your default template, if you’d rather bypass the browser. Either way, you can always get to the browser with the Resource Browser command in the File menu.

Text Editing

Decide how you would like the Return and Tab keys to behave while you are editing an object’s text. Whichever way you choose, you can hold Option while pressing the key to do the reverse instead.

Selection

Small objects get smaller versions of the handles that appear when you select them; if you really like the small ones, you can click Always use small selection handles to see them all the time.

When you click in the middle of a shape object that isn’t filled with an image or color, you might want to select the object or you might want to select whatever is behind it. Use the Click through objects with no fill checkbox to indicate which you prefer.

Multi-Touch

Disabled by default, turn this option on if you’d like to use Multi-Touch gestures with a trackpad on a compatible MacBook Pro, MacBook Air, or other device.

Help Tags

When you move or resize an object, a little help tag appears to let you know the object’s new location and size exactly. That is, unless you find it annoying and turn it off here.

Full Screen

Choose whether to display the toolbar when in full screen mode.

Inspectors

Choose whether to hide inspectors that don’t apply to the currently selected object.

Preferences Reset button

Each preference pane has a Reset button in the lower-left corner. Click this button to return all of the settings on the pane to their defaults. To reset all settings on all preference panes, hold Option while clicking Reset.

You can drag tools around in the list to reorder them in the palette. Move the separator line to change where the expansion button appears in the toolbar; move it to the end of the list to get rid of the button entirely.

Double-click a tool’s hot key to change it. A hot key activates a tool for only as long as you hold the key down; once you release the key, the previously active tool becomes active again.

Keep tool active

By default, it takes one click to temporarily activate a tool, and two clicks to make a tool “stick” in an active state. You can choose to make tools stick after only one click, or make it so that every tool selection is temporary.

Line Creation

When you are creating a line, clicking an object will always connect the line to the object and end the line. If you click in an empty area of the canvas, though, you might want to end the line there or you might want just to add a point there and continue creating the line. Use this preference setting to indicate which you prefer.

Line Editing

When you double-click a line, you might prefer to add a new point to the line, or you might prefer to add a label. Choose one; Option-double-click performs the opposite action.

Presentation Preferences (Pro)

For those times when you need to make a presentation, say to show off the new user interface for an app you’re developing or when you’re showing a client how you plan to redesign their home, OmniGraffle Pro offers Presentation mode. Available by choosing View ▸ Start Presentation, OmniGraffle takes over your entire screen so you can easily show off your work to everyone in the room.

Use the Presentation preferences to configure your settings for making presentations.

Highlight Behavior

Choose whether to have an object become highlighted whenever you put the pointer on it, whenever you click it, or never. You can also choose to display a badge for objects that have actions set up in the Action inspector.

Highlight Appearance

Click the color well to choose a color for the highlight. Use the slider to adjust the thickness of the highlight.

Tip
To always match OS X’s highlight color (set in System Preferences ▸ General ▸ Highlight color), open the Colors palette and select the third button, Color Palettes in the window’s toolbar. In the Palette pop-up, choose Developer and then scroll down and choose selectedControlColor from the list of options.

Each canvas acts as a slide; use the arrow keys to move between canvases. You can also press Return or Enter, or click, to move to the next canvas. If your Presentation preferences are set to highlight an object when you click it, doing so won’t advance to the next canvas; you can still click an empty area of the canvas to advance.

While in Presentation mode, you can get to the menu bar by moving your mouse to the top of the screen. The menu bar goes back into hiding when you move the mouse away. If you move the mouse to the bottom of the screen, a navigation interface appears, with buttons for going forward or back, exiting, or moving directly to a particular canvas.

Tip
To turn presentation mode on and off quickly, use Option-Command-P. To leave presentation mode, press Escape or click the × button that appears when you move the mouse pointer to the bottom of the screen.

You can highlight objects to draw attention to them during the presentation. Use the Presentation preferences to control how highlighting happens.

Actions set up in the Action inspector work while in presentation mode. When you click an object that has an action assigned, it performs the action as if you had clicked it with the Browse tool.

You can specify whether OmniGraffle will automatically check for updates Daily, Weekly, or Monthly, or if you’re really impatient, you can click Check for Updates Now to see if we’ve issued a new release. This is particularly helpful if you have Check for updates set to check Monthly and you’ve recently heard that a new update is available.

If Check for updates is turned on, you will be notified when there is a new version of OmniGraffle ready for you to download and enjoy. Click Check for Updates Now to look for the newest version manually; you can also choose OmniGraffle ▸ Check for Updates from the menu bar.

Additionally, you can opt in to Include system information when OmniGraffle checks for updates. This sends basic information about your system to us, which we only use to better support various systems with future releases of OmniGraffle. And, as the Update preferences pane says: “This information is kept entirely anonymous,” which means that the information we receive about your system stays with us and is only used by us as we work on future updates of OmniGraffle.

This split-level sidebar gives you more room to work with on the Canvas, while still giving you access to your project’s canvases, layers, and the Contents editors in one convenient place. Hover over the sidebar just above the Contents section and the pointer changes to a resize control; click and drag up or down to make one part bigger or smaller.

However, before you can do any work on the Canvas, the first thing you need to familiarize yourself with is OmniGraffle’s Resource Browser. Depending on how you have your preferences set, the Resource Browser is probably the first thing you’ll see after opening OmniGraffle.

The sidebar on the left makes it easy for you to find Templates and Stencils to use in your next project. At the very top, we’ve included a Recents section, which remembers the Diagrams, Templates, and Stencils you’ve used or created recently. When you select an item, the sidebar on the right displays all kinds of details about the file you’ve selected, including its name, size, the units of measurement, and whether auto-layout and snap to grid are enabled.

Use the Action menu (the little gear ) to open or create new files, templates, and stencils, reveal where a particular resource lives on your Mac in the Finder, move an object to Trash, or set a particular template that you’re fond of as the default. If you have used OmniGraffle in the past, you can use the Restore option in the Action menu to restore older templates and stencils on your Mac so they work with OmniGraffle 6.

The Resource Browser also has a Help button (), which you can click to access the very same Help documentation you’re reading right now.

To open a template, choose File ▸ Resource Browser (Shift-Command-N) and select one of the available Templates.

When you select a template in the Resource Browser, you’ll notice that the right side of the window reveals a little more detail about the template. If you find that you’re using a particular template often, click Make Default to specify the selected template as the default.

After you set a default template, OmniGraffle bypasses the Resource Browser and uses the default template for any new documents you create. If you don’t want to use the default template, just open the Resource Browser (Shift-Command-N) and choose something else.

You can also create a new template or edit a template that belongs to you. When you create an OmniGraffle template, everything about it is preserved, from the canvas size and grid layout, to layers, to visibility of extras, to the automatic layout settings.

To create a template, choose File ▸ New Resource ▸ New Template from the menu bar, and then choose an existing template to use as a starting point. Set up the document exactly the way you want it, then save it to the Templates folder that OmniGraffle has already set up on your Mac. Once saved, your template is available in the Templates section of the Resource Browser.

Canvases give you the flexibility to separate your work into distinct areas in the same document. Not sure if you like how an illustration you’ve been working on is coming together? Duplicate the canvas and apply a new set of styles so you can see which one you like best.

For those times when all you want is to work on the Canvas and not be distracted by the sidebars, remember that Option-Command–1 hides the Sidebar on the left, and Shift-Command-I hides the Inspectors sidebar on the right.

The Canvases sidebar is open by default, and lists all of the Canvases available in your document. You have many options for hiding and showing the sidebar:

• Click the Hide/Show Sidebar button in the toolbar
• Choose View ▸ Hide/Show Sidebar in the menu bar
• Use the Option-Command–1 keyboard shortcut

To work on a Canvas, select the canvas by either clicking its name or the preview icon in the sidebar. When you do, the preview icon takes on a light blue highlight, and any objects appear on the working canvas in the middle of OmniGraffle’s window.

Each Canvas has a title, a disclosure triangle for showing its layers, and a preview image:

• To select a canvas, click its name or the preview image. The canvas appears in the document window, where you can add and edit objects.

• To rename a canvas, double-click its name in the sidebar.

• To create a new canvas, click the new canvas button at the bottom of the sidebar.

• To delete a canvas, select the preview image in the sidebar and then use one of the following options:

  • Press the Delete key
  • Choose Edit ▸ Canvases ▸ Delete Canvas
  • Control-click on the preview icon and select Delete Canvas from the contextual menu
  • Choose Delete Canvas from the Action menu at the bottom of the sidebar next to the Search field

Canvases can be dragged around to rearrange their order, or to copy them between documents.

To change the style attributes of a canvas, first click its preview in the sidebar, and then use the Canvas inspectors (Command–4) to change its style and other attributes such as size, units, grid, and whether or not auto layout is turned on.

If you click on the Guides icon (the pink square to the right of each canvas), you’ll find OmniGraffle 6’s new Guides pop-up. To add a new guide, just click +; new guides are spaced apart evenly, or you can enter a specific value to position the guide exactly where you need it.

Using any of the color wells, you can choose a new default color for your guides, or set their colors individually. This is particularly helpful when you have a background image with varying colors (such as a gradient) that might clash with an otherwise default guide color.

Using the icons in the upper-right corner of the Guides pop-up, you can also toggle the guides’ visibility or lock them into position.

By default, the layers are hidden beneath a disclosure triangle. To see all of the layers in your Canvas, click the disclosure triangle to flip it open; click it again to hide the layers.

Each layer in the list has a small Preview icon of its contents, a Title, and a row of four icons underneath the title.

The layer you are currently editing has a Pencil icon to its left. To edit a different layer, just click to the left of its preview and the pencil icon moves there.

To make a layer visible or invisible, click its Eye icon. To set whether a layer is printable, click the Printer icon. To lock or unlock a layer, click the Lock icon; locking a layer prevents its contents from being changed.

You can rearrange layers by dragging them up or down in the list. You can also drag a layer from one Canvas to another, or you can Option-drag a layer to copy it instead. If you drag a layer to a different OmniGraffle document, the layer is always copied.

To add a new layer:

• Click the New Layer button in the toolbar
• Choose Edit ▸ Layers ▸ New Layer
• Choose New Layer from the Action Menu at the bottom of the sidebar next to the Search field

To delete a layer:

• Select it and then press the Delete key
• Choose Delete Layer from the Action Menu at the bottom of the sidebar
• Control-click on a layer and select Delete Layer from the contextual menu
• Select the layer and choose Edit ▸ Delete

And remember, if you delete a layer by accident, you can always hit Command-Z to restore the layer.

Sharing Layers with Multiple Canvases (Pro)

You can share a layer between multiple canvases. That way, whenever you change the layer, it affects every canvas that uses that layer.

To share a layer between canvases, select the layer and then:

• Choose Edit ▸ Layer Settings ▸ Shared Layer
• Under the layer’s title, click the Shared Layer icon

When a layer is shared, the title turns orange and an orange tint is added to the layer’s preview image.

To create a new shared layer:

• Choose New Shared Layer from the Action Menu at the bottom of the canvases sidebar.

• Choose Edit ▸ Layers ▸ New Shared Layer

After creating (or designating an existing layer as) a new shared layer:

• Add and edit objects on the layer normally.
• Any further changes you make to any copy of the layer are also applied to all other copies of it.

Objects on shared layers, the corresponding items in the list sidebar, and shared layer previews in the canvases sidebar all appear in the distinctive shared layer color, to remind you that you could be affecting many canvases if you edit them.

To delete a shared layer, select the shared layer and:

• Press the Delete key
• Choose Edit ▸ Delete from the menu Bar
• Control-click on the shared layer and select Delete Layer in the contextual menu
• Select Delete Layer from the Action Menu at the bottom of the sidebar

There is also a Delete [layer name] from All Canvases option that, when chosen, removes that shared layer from every canvas in your project.

To switch between the different sections of the Contents sidebar, you can either click on the buttons in the header row for the Contents sidebar, or:

• List View:
  • Choose View ▸ Show Contents ▸ List View
  • Use the Option-Command–2 keyboard shortcut
• Outline Editor:
  • Choose View ▸ Show Contents ▸ Outline Editor
  • Use the Option-Command–3 keyboard shortcut
• Selection Matrix:
  • Choose View ▸ Show Contents ▸ Selection Matrix
  • Use the Option-Command–4 keyboard shortcut

The layers in your project have like-named sections in the Contents section as well. This makes it easy for you to keep track of different elements of your project.

As you select an object in the Contents section, the Inspectors (see the Inspectors section) change accordingly. This is particularly helpful for when you are in the Selection Matrix and need to tweak the styles of similar objects (for example, changing the font size for all of your labels at once or adding a drop shadow to certain objects).

Within that list, you can drag objects into different ordering or from one layer to another.

In the General preferences, you can choose to display the object ID numbers along with the items in List View, which can be useful for scripting.

To start working in the outline, just click an existing item, or double-click in an empty area to create a new item. While you work in the Outline Editor, the following keys can be used to create and arrange items:

• Return — creates a “peer” of the currently selected item. Peers appear on the same indentation level in the outline, and, if they are beyond the top level, have connections from the same parent object in the diagram.
• Tab — indents the currently selected item, making it a “child” of the item above it in the outline. A connection line is drawn in the diagram from the parent object to the child object.
• Shift-Tab — outdents the currently selected item, making it a peer of what used to be its parent.
• Escape (esc) — switches between selecting an item and editing the item’s text.

An item can be dragged around the outline view by its handle, the dot or triangle to the left of each item. Dragging an item with children brings its children along for the ride. While you drag an item, a black line shows the location and indentation level at which the item will be dropped when you let go of the mouse button.

A group, table, or subgraph on the canvas is shown as a single item in the outline, surrounded by brackets. Click the arrows on the right side of the item to see the objects inside and edit their text.

While the Outline Editor is handy for entering lots of information quickly, an outline can’t always perfectly represent the relationships in a complicated diagram. Objects with more than one parent, lines connected to other lines, and circular ancestry (“I’m my own grandpa!”) are all examples of the kinds of things a simple outline can’t properly show. In these cases, the Outline Editor tries its best to be accurate. If your diagram is not strictly tree-like, you probably shouldn’t rely too much on the Outline Editor if what you need is a quick representation of the objects’ relationships.

Along the top of the Selection Matrix is a row of buttons that look oddly familiar. No, they’re not the symbols you’d expect to see on a football coach’s chalkboard during halftime, these relate to the styles you can set for the objects on the Canvas.

All of these are on by default, and this gives you the finest level of granularity when evaluating your objects. But as you turn one—or all—of them off, you’ll notice that the previews in the Selection Matrix become more compact.

Click on a class of objects in the matrix to select them all for manipulation, or select them individually in the main view.

Diagram styles come in handy when you’re creating an outline with OmniGraffle’s Outline Editor (View ▸ Show Contents ▸ Outline Editor, or Option-Command–3). The Outline Editor is a great way to quickly enter information and set up relationships for the objects in a diagram. To quickly style all of the elements, choose Format ▸ Choose Diagram Style to select and apply a style set to your diagram.

You can also import an OmniOutliner file and automatically apply a Diagram Style in the Import Outline dialog. Use the pop-up menu at the top of the dialog to select which Diagram Style to apply, select either New Document to create a new document or New Canvas to add a new canvas to your current OmniGraffle document, and then click OK.

OmniGraffle applies the chosen Diagram Style to text imported from the OmniOutliner file and translates that text into visible objects on the canvas. When you apply a diagram style, the items of the outline are styled to match the diagram style’s shapes, connection lines, and automatic layout settings. Items at each level of the outline become shape objects, matching objects at the same level of the diagram. If the outline has more levels than the diagram style, the deeper items use the styles of the deepest level of the diagram style.

Diagram Styles make it easy for you to get a visual representation of something that might otherwise just appear to be static text. For example, if you are a writer, this is a great way to map out the relationships of different characters or to visualize the story arc of that novel you’ve been working on. What’s more, OmniGraffle comes packed with a variety of Diagram Styles, so if you don’t like one, you can always apply another by choosing Format ▸ Choose Diagram Style and selecting a different style.

You can force manually styled objects to conform to the diagram style by selecting them and choosing Format ▸ Restyle Selected Objects, or you can force all objects on the canvas to conform by choosing Format ▸ Reapply Diagram Style.

As you can see, the toolbar is packed with controls. From buttons to add new layers to a canvas—or an entirely new canvas—to tools for drawing and connecting objects together, the Toolbar has everything you need to get your job done.

On opposing ends of the toolbar you’ll find controls for hiding and showing the left and right sidebars. On the left is the Canvases and Contents sidebar, while on the right is the Inspectors sidebar which also includes the Stencils Library. Above those, you’ll find the standard OS X window controls for Closing, Hiding, and for taking OmniGraffle into Full Screen mode.

At the center of the toolbar along the top, you’ll see a Document Icon which you might assume does nothing other than tell you what type of file this is. But if you hold down the Command key (⌘) and click that icon, you’ll get a contextual menu that shows you where the file is stored on your Mac. This is sometimes handy for when you’re working on duplicated files and you can’t remember where you saved the last revision. Next to that is the filename, and if your OmniGraffle file has more than one Canvas, the filename is appended by a colon (:) followed by the name of the canvas you’re presently working on.

Beneath the Document icon and filename are buttons that let you interact and control the behavior of the objects on the canvas. You can flip objects to the back or bring them to the front, lock them in place (which is really, really handy), and for grouping and ungrouping objects.

But the big tools are coming up next: the Style Well and the Tool Palette.

Selection Tool (Arrow)

Used for selecting objects on the Canvas.

Shape Tool

Used for drawing shapes, such as squares, rectangles, and circles.

Line Tool

Used for drawing lines between objects on the Canvas.

Text Tool

Used for entering text labels to a Line or for adding a random blob of text on the Canvas.

Pen Tool

Used for creating custom shapes.

Expando-Collapso

OmniGraffle 6 includes advanced Expando-Collapso Technology. Okay, it’s really just a button after the Pen tool, but you can use this to collapse the tool palette down to just a core set of tools, or click it—Expando!— to gain access to a bunch more tools. Collapso lets you save precious toolbar space for other buttons, and Expando gives you the whole enchilada.

You can move the Expando-Collapso divider in the Drawing Tools preferences to change which tools are available in the palette’s collapsed state, or get rid of the button entirely.

Diagram

Used to rapidly create new objects on the canvas.

Style Brush

Used for copying the style of an object (including its shape, stroke, text style, and so on) so you can “paint” the style on other objects.

Rubber Stamp

Used for rapidly copying and pasting objects on the Canvas. To select a different object when the Rubber Stamp is in Persistent Tool mode, hold down the Option key and then click another object on the Canvas.

Magnet

Used to relocate the magnets that connect lines to objects.

Zoom Tool

Used to zoom in on the Canvas. When the Zoom Tool is in Persistent Tool mode, hold down the Option key and click on the canvas to zoom out.

Hand

Used to drag the canvas around.

Action Browse Tool

Used to interact with an object if an Action has been set in the Properties inspector.

See The Tool Palette for in-depth coverage on OmniGraffle’s tools.

However, if you double-click on a tool, it becomes the permanently active tool until you switch to another tool. The tool button takes on a dark gray background to indicate that the tool is persistent.

You can change this behavior in the Drawing Tools preferences, so that tools are always (or never) activated persistently.

Similarly, you can press the number keys to activate tools. Each key from 1 to 0 corresponds to a tool in the palette, from left to right. (The only exceptions are the Hand and Action Browse Tool, which don’t have a number assigned; instead, use the Space Bar or b key, respectively.) Pressing a number key twice makes that particular tool persistent.

You can configure each tool’s Hot Key in the Drawing Tools preferences.

To customize the toolbar, choose View ▸ Customize Toolbar or Control-click on the toolbar and select Customize Toolbar. When you do, a sheet slides down from under the toolbar, revealing a slew of function-related buttons that you can drag up to the toolbar. For example, you could add the Make Table or Start Presentation buttons to the toolbar if you’ve purchased OmniGraffle 6 Professional.

If you don’t like the changes you’ve made, or if you ever want to reset the toolbar to it’s default state, all you need to do is drag the bottom row up to the toolbar. When you’ve finished making changes to the toolbar, click Done.

The very top item in the menu, Current Style, is the last style you set. Other sections you may see include:

• Canvas Styles, which is dependent upon the tool you have selected in the Tool Palette, shows related styles for that object type for everything on the canvas. For example, if you have selected the Line tool in the Tool Palette, the Canvas Styles section shows you the different styles for all of the lines you’ve drawn on your canvas.

  To use one of the Canvas Styles — First select one of the tools in the Tool Palette, and then click the Style Well and choose one of the available styles in the Canvas Styles section. The style you have selected now becomes the default style for that drawing tool.

• Favorite Styles, available with the upgrade to OmniGraffle Pro, is your personalized list of styles you intend to reuse from one project to another.

  To create a Favorite Style, Control-click an object on the canvas and choose Add to Favorite Shape Styles from the contextual menu. To remove a style from the Favorite Styles list, select any object on the canvas, click on the Style Well icon in the toolbar, and then Control-click on the style you would like to remove and select Remove from Favorites from the contextual menu.

When you select an object on the Canvas, the inspector sidebar switches over to the Object inspector automatically. From there, you can use the inspectors to change anything about the selected object.

To select several objects at once, click in an empty area of the canvas and drag a box around the objects. If you hold Option, only objects entirely inside the rectangle are selected. You can also Command- or Shift-click an object to add it to or remove it from the selection.

To select a member of a group, table, or subgraph, click once to select the group as a whole, then click again to select the member. The rest of the canvas dims to show that you are in group editing mode. Click anywhere outside the group to leave group editing mode.

If you’re using a Mac with a touch-sensitive trackpad, you can use the rotate gesture with two fingers to rotate the selected objects (be sure that Multi-Touch gestures are enabled in OmniGraffle ▸ Preferences ▸ General ▸ Multi-Touch).

To move the selected object very precisely, press the Arrow keys. Hold Option or Shift to move by larger steps.

With Smart Guides enabled (Arrange ▸ Guides ▸ Smart Alignment Guides and Smart Distance Guides), you can line up objects and space them on the Canvas precisely. Hold Command after you start dragging to temporarily enable or disable Smart Guides.

To drag a copy of an object instead of the object itself, hold Option as you drag.

To change the shape’s size, use the Selection tool to click and drag one of the resize controls. As you click and drag on one of the handles, you’ll notice that the object is anchored by the opposing handle, and the object resizes in the direction you are moving the mouse.

The following keys provide additional functionality when interacting with the resizing handles:

• Hold Shift while resizing to maintain the aspect ratio of the original object.
• Hold Option to resize an object with its center point being anchored.
• Hold Shift-Option while resizing to maintain the aspect ratio and resize the object based on its center point.
• Hold Command, and the resize control changes to a rotate control so you can rotate the object.

If you have objects of different sizes on the canvas, but would like them to be the same size, first select the object that has the dimensions you’d like the others to emulate, choose Arrange ▸ Size and then choose one of the resizing options.

If you select a table, the edge handles look like little grids. You can drag them to change the number of rows or columns in the table. Drag the corner handles to resize the table normally.

Any line (created with the Line tool) has two points: a red one at its source and a green one at its destination. A line may also pass through any number of blue midpoints. Drag one of the points to move it; by dragging the source or destination point you can make the line connect to or disconnect from other objects.

Custom shapes (created with the Pen tool) and Bézier-type lines have control points at each vertex. Click a control point to select it; if a control point is hiding behind a selection handle, Option-Command-click to select it, or just select a different control point first to make the handles go away. If a control point has Bézier handles, they appear when you select the point:

• Drag either of the two handles to adjust both, or Option-drag to adjust them one at a time.
• Shift-drag to constrain the handle’s angle to 45-degree increments.
• Command-drag a point to give it handles.
• If you drag a handle close enough to the point itself, the handle disappears entirely.

The default way to add points to an existing line is to double-click the line, but this can be changed in the General preferences (OmniGraffle ▸ Preferences ▸ General).

To add a point to a custom shape, double-click somewhere along the shape’s stroke.

To delete a point from a line or a custom shape, select it and then either press the Delete key or select Edit ▸ Delete from the menu bar.

To create a shape:

• Drag across the canvas until you get the size you want.
• Hold Shift while dragging to make a shape of equal width and height (a perfect square, a perfect circle, and so on).

Once you have created a shape, you can select it and change its attributes with the Object, Type, and Properties inspectors.

To create a new line:

• Click where you would like the source of the line; this can be an object (to which the line will stay attached) or an empty spot on the canvas (so the beginning of the line remains unattached).
• Click as many empty spots on the canvas as you like to give the line midpoints.
• End the line at an object by clicking the object (to which the line will stay attached), or end the line at an empty spot on the canvas by double-clicking there; this can be changed in the Drawing Tools preferences (OmniGraffle ▸ Preferences ▸ Drawing Tools ▸ Line Editing).

Hold Shift while drawing a line to constrain the next point to angles at 45-degree increments from the previous point. Hold Option while drawing a line to prevent it from connecting to objects.

When two objects are connected by a line, the object at the source is considered the parent of the object at the destination. This defines the objects’ relationship in the outline view and when you use automatic layout.

Lines can have line labels attached to them. Click a line with the Text tool to create a new text label. Or, drag an existing blob of text to the line until the line is highlighted, then drop it to attach it as a label.

Click a shape to start editing its text. While you are in text editing mode, the top ruler becomes a text ruler, and you can use standard OS X text editing commands (for example, you can use the arrow keys to move the insertion point around).

Click or drag in an empty area of the canvas to create a new shape with settings particularly suited to containing text. A single click creates an object that expands horizontally to fit the text you enter; a drag creates an object of a specific width. Remember that the objects you create in this way are not fundamentally different from other shapes; they just start with certain settings in the Text inspector which make them convenient for containing text.

Click a connection line to add a new label to it. This label is just like the object created when you click an empty area of the canvas, except it is attached as a line label.

Text inside objects can be found by OS X’s Spotlight search feature, in case you need to find your OmniGraffle diagrams that contain certain words.

To start a new shape, click anywhere on the canvas. Each subsequent click adds a new point to the shape, until you double-click or press Return to make the final point. At any step along the way, instead of just clicking, click and drag to create a point with Bézier handles. While creating a shape, you can press Delete to remove the last point you added.

Bézier handles can define any shape, once you get the hang of them. Each point can have a handle facing the next point, and a handle facing the previous point. The line between two points is defined by the first point’s forward-facing handle and the second point’s backward-facing handle. With no handles at all, you get a perfectly straight line. With handles, the line between them is a curve that tries to compromise between the handles’ length and direction. This is truly one of those things that makes a ton more sense once you try it for yourself, so please do.

Once you have created a shape, you can select it with the Selection tool and edit its points, adjust existing handles, add handles to points without them, or change the shape’s attributes with the Object, Type, and Properties inspectors.

With nothing selected, click any empty spot on the Canvas to create a new generic shape there and select it. Once you have a shape selected, try some of these combinations:

• Click any empty spot on the canvas to create a new shape connected to the original one.
• Hold Option to create a sibling (connected to the same parent as the selected shape) instead.
• Hold Shift to add an aunt (essentially reversing the connection line of the new object).
• Hold Command to create a completely disconnected shape.

If you already have an object on the Canvas, first select it with the Selection Tool so that you can use it as a starting point for creating more connected shapes, and then switch to the Diagram Tool by pressing and holding the d key.

Once you get the hang of the modifier keys, you can create really complex diagrams with just a few clicks.

The tool’s popup menu contains a list of styles that can be absorbed; select whichever ones you like, and the brush will only absorb or apply those styles. For example, if you only select Fill, you can apply a certain fill style to objects without affecting any of their other styles.

To reset the contents of the brush, select Clear Contents from the Brush tool’s popup menu; you can then absorb a new style. You can also Option-click a different object to replace the brush’s contents.

If you hold the Shift key down, the Rubber Stamp tool will align the soon-to-be-pasted object along the centerline (either horizontally or vertically) of the original or previously pasted copy.

To reset the contents of the stamp, select Clear Contents from the tool’s popup menu; you can then grab a new object. You can also Option-click a different object to replace the stamp’s contents.

Magnets are special spots on a shape that attract connection lines. If there are no magnets on a shape, all lines connect to the shape’s center by default. If there is at least one magnet, each connected line is attracted to the nearest one. You can also connect lines directly to magnets, to make sure they stay connected to the same magnet regardless of how the shape is moved.

You can view the magnet presets in the Connections inspector (Command–3). However, if you want to place magnets in very specific places on a shape, click the Magnet Tool and then click anywhere on the object.

To change a magnet’s position on the object, click and drag an existing magnet to another location. If an object has more than one magnet, Smart Guides will appear so you can align the magnets as well. To delete a magnet, Shift- or Option-click on a magnet.

• Click and drag a box across the canvas to specify the rectangle you would like to zoom to; the shading shows the area that will be visible in the window when you release the mouse button.

• If you Option-drag, the rectangle is centered on the spot where you start dragging. This is particularly useful for when you need to focus on a single element on the canvas.

• While dragging, press and hold Shift to move the zoom selection area around instead of resizing it.

• Shift-click the zoom tool in the tool palette to return to 100 percent zoom, or actual size.

You can always zoom to a specific percentage with the zoom menu in the lower-right of the Bottom Bar, just beneath the Canvas.

If your Mac has a Multi-Touch–capable trackpad, you can use it to change the zoom level using the pinch gesture. To enable Multi-Touch, go to OmniGraffle ▸ Preferences ▸ General ▸ Multi-Touch and turn on Enable Multi-Touch trackpad gestures. Now you can pinch open to zoom in, or pinch close to zoom out. Multi-Touch zoom makes it much easier for you to zoom-in and -out on the objects on the Canvas.

You’ll mostly use the Hand tool when you’re zoomed in on the canvas and want to move to a different location. For this, use the Hand tool’s quick access key, the Space Bar, to switch the mouse pointer to a hand, and then click and drag to move the canvas around.

As you drag, you’ll notice that the open hand changes to a clutched fist to indicate that you’re grabbing onto the Canvas.

The Inspectors sidebar contains five inspectors—Object, Type, Properties (Pro), Canvas, Document, and Stencils. Each inspector contains two or more panes, for such things as adding a fill to an object or setting a background image for the illustration you’re working on.

Inspectors are grouped by the type of content they govern. You can browse the various Inspector categories by clicking the icons along the top of the sidebar. Within each Inspector, you’ll find multiple, collapsable inspectors for changing the properties of an object.

To open an Inspector, hover over the title with the mouse, and then click on the disclosure triangle to open and use the inspector. To open one particular inspector (for example the Fill inspector) and close any other open inspectors, Option-click on the disclosure triangle. To open or close all of the inspectors, Shift-Command-click on one of the disclosure triangles.

To help facilitate these changes to using the inspectors, we’ve added a new menu: Inspectors. Pretty easy to remember, huh? You choose how you want to use and display the Inspectors from this menu.

You can quickly get to each individual Inspector using a keyboard shortcut or, if you must, by selecting its appropriate menu option:

• Sidebar: F2
• Floating Inspector Window: F3
• Palettes: F4

The top section of the Inspectors menu indicates the currently selected inspector (the one with the checkmark next to it), and the inspector type. The previous image shows that the inspectors are available in the Sidebar and that the Object inspector has been selected. The bottom section of the Inspectors menu separates the different inspector states by Workspaces.

1. Configure the Object inspector so that only the Fill and Stroke panes are open (i.e., close Shadow, Shape, Line, Image, Geometry, and Alignment).
2. Choose Inspectors ▸ Edit Workspaces.
3. At the bottom of the Workspaces window, click + (for Add). You will hear the shutter sound associated with taking a picture; this is OmniGraffle’s way of letting you know that it has captured the state of the inspector window.
4. Give this new workspace a name, such as Fill-Stroke.
5. Close the Workspaces window.

If you go back to the Inspectors menu, you’ll notice that the Fill-Stroke workspace has been added to the Workspaces section. Now, whenever you need to just tweak an object’s fill or stroke, you can press F5 to gain quick access to these two inspector panes.

When you switch to the floating inspector window, a new set of inspector keyboard shortcuts come into effect:

• Use Command–1 to hide and show the inspector window.
• Use Command–2 to view the Object inspector.
• Use Command–3 to view the Type inspector.
• Use Command–4 to view the Properties inspector (Pro).
• Use Command–5 to view the Canvas inspector.
• Use Command–6 to view the Document inspector.
• Use Command–7 to view the Stencil library.

When the inspector palettes are open, a new set of inspector keyboard shortcuts come into effect:

• Use Command–1 to hide and show the Object inspector palette.
• Use Command–2 to hide and show the Type inspector palette.
• Use Command–3 to hide and show the Properties inspector palette (Pro).
• Use Command–4 to hide and show the Canvas inspector palette.
• Use Command–5 to hide and show the Document inspector palette.
• Use Command–6 to hide and show the Stencil library palette.

Having the Inspectors available as floating windows or as individual floating palettes was a huge request from designers who use OmniGraffle to create and edit illustrations or prototype website or app designs. This allows designers to take advantage of big external displays for OmniGraffle’s main window while offloading the inspectors to a secondary display (such as a laptop screen or another large display). This is especially helpful when you are using OmniGraffle in full-screen mode (View ▸ Enter/Exit Full Screen, or Control-Command-F).

If you Option-click another inspector’s disclosure triangle, such as the Geometry object inspector, that inspector opens but the Fill, Stroke, and Shape inspectors remain open as well instead of closing. Likewise, if you Shift-Command-click an inspector’s disclosure triangle—which would normally open or close all of the inspector panes—the panes you’ve locked open will remain open, despite what happens with the other inspectors.

To unlock the inspector, just double-click the button again or switch to another Inspector; for example, from a locked Object inspector to the Type inspector.

When it comes to rotating objects, you have a couple options. First select the object and then go to the Geometry object inspector. Click and spin the rotation dial and watch the object revolve around its center point. After clicking the rotation dial, keep the mouse button held down while moving the pointer away from the control to gain more rotational precision.

You’ll be happy to know that we’ve brought OmniGraffle 2 for iPad’s Multi-Touch gestures to the Mac. Yes, that’s right, you can use a two-fingered spin gesture to rotate an object on the canvas if you have a touch-enabled trackpad for your Mac.

Select and touch an object with two fingers, and then rotate the fingers (or pivot one around the other) to rotate the object. While rotating the object, you’ll notice that a blue angle indicator appears within the object, and a tiny popover appears showing you the degree of the angle.

Any color well can have its color dragged to an object on the canvas or to another color well. When you drag to an object, you can drop the color on the object’s stroke, fill, or text.

In places where you can enter measurements, such as in the Geometry inspector, values are shown in the current ruler units, or, if there is no unit scale, in the Units inspector. You can, however, enter values in any unit type that is available in the ruler, such as miles or kilometers. As soon as you finish entering the value, OmniGraffle converts it to the correct units automatically.

You can also perform simple arithmetic and mix units. Add (+), subtract (−), multiply (*), or divide (/) numbers right in the input fields.

The Fill inspector has the following controls:

• Fill Type: Use the pop-up menu at the top of the inspector to choose from the nine kinds of fill: Solid, Linear Gradient, Radial Gradient, Double Linear Gradient, Double Radial Gradient, Stipple, Marker, Squiggle, and Plastic. The No Fill option is also available as an option for objects where transparency is desired.
• Fill Color: Located on the left side of the Fill inspector is the Fill Color popup. Clicking the arrows lets you choose from one of 13 preset colors, or you can click on the color well to the left of the arrows to open the Colors palette to blend your own color.

If you have OmniGraffle Pro, the Fill inspector has two additional popup menus along the bottom: Fill Blend Type and Distortion Effect.

• Fill Blend Type: New in OmniGraffle 6.1 Pro, the Fill Blend Type popup lets you choose how to blend the currently selected object’s fill with objects on the same Canvas. By default, this is set to No Effect.

  

• Distortion Effect Type: Also new in OmniGraffle 6.1 Pro, you will find three new Distortion Effect Types: Blur, Pixelate, and Magnify. For example, you could apply the Magnify effect to an object that sits atop an image so you can use it like a magnifying glass.

  

  

  

Some additional notes about the Fill inspector:

• The gradient rotation control becomes active when you choose one of the Linear Gradient fills; enter a number of degrees in the field or drag the circular control to set the angle of the gradient. The blend position control becomes active when you choose a radial gradient; drag its crosshair to move the gradient’s center.
• If you have chosen Linear Gradient or Radial Gradient, you can click the swap button between the color wells to exchange the two colors.

• Drag the Gradient Midpoint slider next to the color wells to adjust the gradient.
• If you choose one of the Gradient fills, two or three color wells become available. Click them to choose the colors to blend together.

You can also edit the fill color of a canvas itself using the Canvas Fill inspector.

(Pro) OmniGraffle Pro offers an extra section in the Color panel for creating pattern fills.

• Use the dropdown menu to choose one of the following stroke types: No Stroke, Single Stroke, Double Stroke, Freehand Stroke, or one of the new stroke types added in OmniGraffle 6.1: Plastic Stroke, Inner Stroke, or Outer Stroke.
• Click the color well to choose a color for the stroke.
• Enter a number in the Thickness field or use the keyboard arrows to choose how thick the stroke should be.
• The first of the three pop-up menus determines the stroke pattern (solid, dashed, dotted, and so on). The center pop-up menu determines how the stroke appears at its ends: The Butt option ends the line by cutting across its endpoint at an angle perpendicular to the line itself, while the Round and Square options let the line extend past its endpoint based on the stroke width. The third pop-up menu determines how the stroke appears at its corners: Miter creates a sharp corner, Round creates a soft corner, and Bevel creates a cut-off corner.

• Use the pop-up menu to choose whether the selected object has a shadow, and if the shadow appears in front of or behind objects on the same layer, or if the object takes on an inner shadow (new in OmniGraffle 6.1). If you choose to let shadows appear in front of objects on the same layer, the ordering of objects matters; you can reorder objects with the Bring and Send commands in the Arrange menu.
• Enter a number in the blur field or use the keyboard arrows to choose how precise or blurry the shadow should be.
• Drag the crosshair in the offset control or enter numbers in the offset fields to set how far away from the object the shadow should fall.
• Click the color well on the left to choose a color for the shadow; partially transparent black tends to work best.

• To change the shape (for example, from a rectangle to a circle), click the menu at the top of the inspector to reveal the Shape Palette (at right). It includes all of OmniGraffle’s built-in shapes plus any custom shapes you’ve created.
• Use the Corner Radius field to set how round the corners of the shape should be; enter 0 for perfectly pointy corners.

• Use the pop-up menu at the top to set how the line travels from its source to its destination:

  • Straight for a line that takes the shortest possible path between points.
  • Curved for a line that turns smoothly to pass through each point.
  • Orthogonal for a line that always travels horizontally or vertically.
  • Bézier for a line with control points you can adjust with the selection tool.

• In the middle of the Line inspector, you’ll find two pop-up menus on the right and left—used to set the appearance of the tail and head of the line. Click the reverse button to swap the line’s source and destination points.

• Use the fields below the tail and head menus to change the line ending sizes. If you’ve set the line type to Orthogonal, you can use the curve radius field in the middle to add some curvature to the line’s corners.

• The Line Hops menu determines what the line should do when it crosses other lines; choose one of the hop types to make the line jump over or under other lines, or choose Ignore this line to prevent other lines from hopping over or under it. The hops depend on the ordering of the lines involved; you can reorder objects with the Bring and Send commands in the Arrange menu.

• Use the Image pop-up menu to set an image in the selected shape. Once an image is set, a Remove Image command appears in the menu.
• When you browse for an image file, you have the option of creating an alias (or “link”) to the image instead of adding the image to the OmniGraffle file itself. If you do this, the OmniGraffle document depends on the original image file; the alias will not work if you delete the image file or open the document on a different computer. If an object’s image comes from an alias, some extra commands become available in the Image pop-up menu: you can Open the original image file, Reveal the original file in the Finder, or stop using the alias and Embed a copy of the image in the OmniGraffle document.
• Another way to set an image is just to drag an image file from another application and drop it on the image well, or on the shape object itself.
• The first button displays the image at its natural aspect ratio, with a zoom level and position as set with the controls below. The second button makes the image stretch to fit inside the object. The third button makes the image tile indefinitely across the object.
• The positioning offsets are enabled if you are displaying the image at its natural aspect ratio, as set by the first of the three buttons above. You can type a positive or negative percentage, or just drag the image around in the image well to indicate the area you want.
• The zoom controls are available unless you are stretching the image to fit the shape. You can enter a zoom percentage, or just drag the slider, to make the image larger or smaller.
• You can make the image transparent and let the object’s fill show through by decreasing the value of the opacity field, or by dragging the opacity slider.

• To rotate the object, enter a degree value in the rotation field, or drag the circular control.

• The top two fields contain the X and Y (horizontal and vertical) coordinates for the selected objects; the value represents the distance between the canvas’s origin and the upper-left corner of the object (which might not be obvious if the object is rotated or flipped). If you have multiple objects selected, two hyphens (- -) appear in the fields that have different values. Enter a new X or Y value to move an object on the canvas.

• The next two fields contain the Width and Height values for the selected objects. If you have multiple objects selected, two hyphens (- -) appear in the fields that have different values. Enter a new width or height value to resize an object on the canvas.

• Click the flip buttons to reverse the object horizontally or vertically.

• Next to the flip buttons is a pop-up menu with the following options:

  • No scaling — by default, the objects you draw on the canvas are not scaled to any size or proportion.

  • Maintain Aspect Ratio — the objects you draw or resize are scaled proportionally. In addition, there are three additional aspect-related options:

    • Scale Stroke — scales the object’s stroke proportionally.
    • Scale Font — scales any text inside the object proportionally.
    • Scale Stroke and Font — scales the objects stroke and text proportionally.

If you have selected a line label, two additional controls become active:

Use the pop-up menu to set how the label’s text appears in relation to the line. Options include: Horizontal, Vertical, Parallel, Perpendicular, Independent, and Follows Path. Use the slider next to the pop-up menu to change the label’s position in relation to the line.

• Use the pop-up menu at the top of the Alignment inspector to align objects in relation to each other, or to the canvas. If you choose Align to Canvas, the align and spread buttons consider the canvas edges as “objects” when arranging the selected objects. This makes it so that you can align objects to a canvas edge, or space objects evenly between the canvas edges.
• The matrix of nine buttons on the left changes how the alignment buttons work. It represents all of the combinations between vertically aligning to the top, middle, or bottom, and horizontally aligning to the left, center, or right. If you want, for example, to align objects by their upper-right corners, click the upper-right button in the matrix.
• Next to the button matrix are the align buttons. Their icons change to reflect the state of the button matrix. Click the horizontal-align button to line up the selected objects horizontally. Click the vertical-align button to line up the selected objects vertically. The first object you selected stays where it is, and the other selected objects move to align with it. These buttons are only useful when you have at least two objects selected.
• Next to the align buttons are two spread buttons. Click the horizontal spread button to distribute the selected objects evenly between the leftmost and rightmost objects. Click the vertical spread button to distribute the selected objects evenly between the top and bottom objects. These buttons are only useful when you have at least three objects selected.
• To the right are two fields and their associated spacing buttons. Enter a value in the top field and click the horizontal spacing button to put the specified amount of horizontal space between the selected objects. Enter a value in the bottom field and click the vertical spacing button to put the specified amount of vertical space between the selected objects. These buttons are only useful if you have at least two objects selected.

• Click the button to open the Fonts panel where you choose a font Family, Typeface, set the Size, and more.

• If you don’t want to use the Fonts panel, you can click the pop-up menu next to it to choose a font.
• Click the color well to choose a font color.
• Enter a number to set the point size of the text.
• Choose a Typeface, if there is one available for the font family you’ve chosen.

• With the horizontal alignment buttons, you can align left, center, align right, or justify the text.
• There are three buttons for controlling what happens when the shape contains more text than can be contained within its bounds. You can choose to let the text overflow outside of the shape, to clip off the text that doesn’t fit inside the shape, or to resize the shape to make the text fit. If you choose resize, the object will only be manually resizable in the horizontal direction; it will resize vertically according to its text. Select the Wrap to shape checkbox to limit the text’s width to the limits set by the Text Offset settings below.
• There are three buttons for setting the vertical alignment of the text; choose to align to the top, middle, or bottom of the shape.
• On the right side are controls for setting the Kerning (automatic character spacing for ideal balance), Tracking (manual character spacing), Leading (distance between lines), and Margins (distance between text and the edges of the text area). These controls become enabled or disabled depending on other controls in the inspector, or the amount of text in the object.

Positioning and Rotating Text with the Offsets Inspector (Pro)

This inspector contains the Text Offset and Text Rotation controls.

By default, the Use default offsets option is turned on. If you uncheck this option, you can adjust the text’s position using the four input fields:

Text Offset from Left

This adjusts the text’s position from the left edge of the object.

Text Offset from Top

This adjusts the text’s position from the top edge of the object.

Width

This adjusts the text box’s width.

Height

This adjusts the text box’s height.

Use the text’s rotation value to determine how the text appears when you rotate the object. By default, Relative rotation is turned on, which means that the text within an object will maintain its relative position when an object is rotated. Turn this off to set the text’s rotation independent of its bounding object. You can either enter a rotation value in the field or drag the circular control to rotate the text.

The Properties Inspectors (Pro)

Use the Properties inspectors, available only in OmniGraffle Pro, to manage the advanced properties of selected objects.

Changing the Way Objects Connect with the Connections Inspector (Pro)

Use this inspector to control how objects connect to one another.

• Turn off Allow connections from lines to make it impossible for connection lines to use the selected objects as sources or destinations.

• If you have a group or a table selected, you can choose whether connection lines should be allowed to connect to objects in the group or only to the group as a whole.

• The pop-up menu contains a bunch of magnet presets you can choose for the selected shape object. Magnets are points on a shape object that attract connection lines. You can choose to have no magnets, magnets placed according to cardinal directions (North, South, East, and West), magnets on each vertex (corner), or a certain number of magnets on each side of the shape.

  Note
  The Magnet options can be found in the Edit menu in OmniGraffle 6.1 Standard.

  If you select some number of magnets per side, then hold Shift while opening the pop-up menu and selecting another number, the two numbers are added together; you can get up to 10 magnets per side in this way.

  Of course, you can always use the Magnet tool to customize a shape’s magnet arrangement.

• If you have a line selected, the Lines checkboxes become available. Deselect the Allow connections to other objects checkbox to make it impossible for the line to have an object as its source or destination. Deselect the Allow shapes to become labels checkbox to make it impossible to drag a shape onto the line and make it a line label; existing labels stay attached.

• Use the Rank pop-up menu to assign a hierarchical rank to the selected objects
  • Default Object Ranking lets OmniGraffle decide the rank based on connections.
  • Minimum Rank places the objects at the top of the hierarchy.
  • Maximum Rank places the objects at the bottom of the hierarchy.
  • Same rank ensures that the objects end up on the same level.

  These assignments don’t change the directions of connection lines, so you can always select all of your objects and choose Default Object Ranking to return them to normal.

Adding Data to Objects with the Note Inspector (Pro)

The Note inspector contains a field for entering text to associate with the selected object, and a table of custom data.

The note can be formatted as Rich Text, which means you can use all of the different font styles and colors that you can use elsewhere in OmniGraffle. When you put the pointer over an object with a note, the note’s text appears in a help tag floating over the object.

You can use the custom data table to keep your own information about the object. Custom data is stored as key/value pairs: the Key is like a label for what type of information you are storing, and the Value is the information itself.

For example, imagine you have a diagram of a computer network, and you want to assign a model number to each component. Click the placeholder row or the plus button to create a new key/value pair. In the Key column, you would type Part Number, and in the Value field, you would type, say, A1181. This data doesn’t have any effect on the way OmniGraffle works; it’s just a way for you to store arbitrary data about objects in your diagram. To delete a row of data, click the ‘x’ button on the right side of the row.

Notes can be found by OS X’s Spotlight search feature, in case you need to find your OmniGraffle diagrams that contain certain words.

Making Objects Interactive with the Action Inspector (Pro)

The Action inspector determines what should happen when someone clicks the selected object with the Action Browse Tool in the toolbar. The default action is Does Nothing. You can click the object all you want, and nothing happens.

If you choose Opens a URL or Opens a File, you get a text field in which you can enter a URL or file path, along with two buttons: Choose File and Open. Click Choose File to browse your Mac’s hard drive for a file. Note that file paths are relative: they start from the folder containing the document you’re working on, not from the root of your hard drive. Click Open button to try opening the file or URL that you’ve specified. When the object is clicked, the file or URL is opened in the appropriate app.

If you choose Runs a Script, you get a text field for entering an AppleScript. The script that you enter is run such that self refers to the clicked object. Click Check Syntax to make sure that the AppleScript is correct, and then click Run Script to try it out. In Presentation Mode (Option-Command-P), the script runs when an actionable object is clicked.

If you choose Jumps Elsewhere, you get another pop-up menu for choosing where in the current document to jump. You can jump to a specific canvas, the next or previous canvas, or a specific point or object on any canvas. Some of these options offer a tiny canvas preview, in which you can click or drag to indicate which object to highlight, which point to center on, or where to zoom.

If you choose Shows or Hides Layers, you can indicate whether to show, hide, or toggle the visibility of any layer of the current canvas.

• When you print, if Print canvas on one printer sheet is selected, the canvas gets scaled up or down to fit a single piece of paper regardless of its size on the screen.
• Select Size is multiple of printer sheets to make the edges of the canvas snap to the edges of pages. This prevents the canvas from ending in the middle of a page.
• If you select Auto-adjust the canvas size, the canvas will grow or shrink to fit the objects you create.
• The Canvas Size fields control the width and height of the canvas. You can use any of the units available in the Ruler, or enter a number of pages.
• The Orientation of pages can be Portrait (vertical), Landscape (horizontal), or can be taken from the settings in Page Setup, which is the default setting.

Use the controls to the left of the Mask button to Manually Size, Stretch, or Tile the image you’ve placed. Use the grid of four fields to position the image from left, from top, sized horizontally, or sized vertically. Use the slider at the bottom of the inspector to change the image’s opacity.

Units

The Units pop-up menu is where you set the type of measurement units you’d like to use for the current canvas. All of OmniGraffle’s supported units are listed, with their standard abbreviations.

The actual size of your diagram does not change when you change the units; it is merely measured differently. The ruler and the inspectors display measurements in whichever unit you select here.

Units marked with an asterisk (*) can be used as canvas units. This means that when you set up a Unit Scale (see the next section), only these units can be used on the left-side “actual size” part of the equation. Any kind of units can be used on the right-side “theoretical size” part of the scale equation.

Unit Scale

The Unit Scale pop-up menu can be used to interpret simple expressions of scale. By default, the scale is based on the item you choose in the Units pop-up. For example, if you set Units to feet (ft), the Scale pop-up reads 12 in = 1 ft.

If you choose Custom from the Scale pop-up, you can change the scale to suit the project you’re currently working on. For example, if you enter 1 cm = 1 m, 1 cm on the ruler now becomes 1 meter, objects on the canvas that were 2 cm wide are now 2 meters wide, and so on. The Units setting changes to match the second value in the equation.

You can also enter a ratio. For example, if you set a Custom Scale to 1:12, the ruler units stay the same, but objects on the canvas now claim to be 12 times larger than they were before you changed the scale.

If you already have a scale set up and you conver directly to a different one, the objects change their actual size on the canvas to fit the new scale. For example, imagine you are working in 1 cm = 1 m, and then you convert the scale to 2 cm = 1 m. The marks on the ruler become twice as far apart as they were, and the objects on the canvas, staying true to the ruler, grow twice as large on the screen. You can get a new scale without resizing the objects by choosing from the Reset Scale To: section of the Unit scale pop-up menu.

Canvas Origin Points

By default, the very upper-left corner of a canvas is its origin (that is, the point where the rulers’ measurements start from, where the coordinates are 0,0). To change the origin, enter values in the two Origin fields. (You can also drag the origin from the corner where the rulers meet.) The coordinates in the Geometry inspector are based on this origin point.

The two fields at the top of the inspector are where you can set the values for the Major and Minor Grid spacing, respectively:

• The Major Grid Spacing field determines how large each square of the main grid should be. Click the color well next to it to choose a color for the major grid.
• The Minor Grid Steps field determines how many minor grid squares should fit across one major grid square. For example, if your major grid squares are 100 pixels across, and you have 10 minor grid steps, your minor grid squares are 10 pixels across. Click the color well next to it to choose a color for the minor grid.

The checkboxes beneath the Major and Minor Grid spacing fields provide additional control over how the grid is used and its appearance:

• While the Snap to grid checkbox is selected, all objects fit themselves to the grid as you create or move them. (If you want to snap objects already on the canvas, use the Align To Grid button below.)
• Select Grid in front to make the grid visible in front of objects on the canvas.
• Select Show grid lines to show the Minor Grid lines on the canvas.
• Select Show major to make the heavier Major Grid lines visible as well.
• Select Print grid to include the grid when printing.

The Canvas Data Inspector (Pro)

You can also edit the note and other metadata of a canvas itself. Just click the canvas in the sidebar and then use the Canvas Data inspector to add metadata for the canvas.

As with the data added using the Properties Note inspector, this information is used primarily for indexing and doesn’t affect the appearance of your OmniGraffle document in any way.

Use the Fill Type pop-up (the big button on the left) to select from one of four layout types: Hierarchical (the default), Force-directed, Circular, and Radial. The various controls within the Diagram Layout inspector change depending on which layout type you choose.

Hierarchical

The hierarchical layout creates layers of equally-ranked objects, extending in one direction.

Force-directed

The force-directed layout grows in semi-random directions from the center, rather than in one particular direction from the edge.

Circular

The circular layout tries to arrange sibling shapes in a circle around their parent.

Radial

The radial layout tries to arrange sibling shapes in arcs around their parent.

When you use a hierarchical layout:

• The Direction buttons change where the top level objects start, and which way to layer the lower level objects from there.
• The Rank Separation field controls how far away each level of objects should be from the next.
• The Object Separation field controls how far away each object should be from other objects on the same level.

When you use other layout methods:

• Connection lines can stretch and compress, but you can adjust their average length by dragging the Line Length slider.
• The Shape Repulsion slider determines how strongly the shapes try to avoid coming near one another. If the line length and shape repulsion are small enough, shapes can be made to overlap.

Finally, you can turn on Auto layout to make OmniGraffle distribute the objects on the canvas whenever the connections between them change.

Automatic (package or flat file)

This is the default option; when selected, OmniGraffle uses its best judgment on which file format is best based on the objects in your file.

Save as flat file

A flat file is a single file on the disk, with all of the attached images embedded within.

Save as file package

A file package is actually a folder disguised as a single file, with all of the attached images rattling around loose inside.

In some technical cases, it might be desirable to use one type or the other; if you don’t even know why this should matter, it’s safe to stick with the Automatic setting.

Normally OmniGraffle documents are “property list”–based text files. If you turn on Compress on disk, your file is instead saved in a binary format that takes up less space on the disk but whose innards can’t be read by scripts or text editors. If you don’t need to open an OmniGraffle document with a text editor, just go ahead and compress your files. This won’t hurt anything; it just makes the filesize a wee bit smaller.

Storing Information About your Document in the Data Inspector

The Document Data inspector has fields for lots of information about your document, in case you care to keep track of such things. The available fields are Subject, Copyright, Version, Description, and Comments. The pop-up menu includes options for adding information about the document’s Authors, Organizations, Languages, Keywords, and Projects.

All of this data is made available to OS X’s Spotlight searching feature, to help you find the diagram you’re looking for.

• Navigate through the hierarchy of your stencil collection using the back and forward buttons.
• Enter something in the Search field to find stencils whose names match, or stencils containing objects whose text or notes match.
• Select a stencil in the list to see its contents; select a whole folder to see the contents of all the stencils inside.
• With a stencil or folder selected, use the three buttons to the right of the search field to change how the stencils are displayed in the sidebar: as a condensed cluster, a table, or a list with previews and metadata.
• If you don’t need the entire object, but just one or all of its styles, drag a style from the style tray to an object in your document.

To use a stencil, just drag it from the Stencil Library and drop it anywhere on the canvas. A copy of the object is made and the original remains in the Stencil Library, so take as many copies as you need. You can do the same sort of selection tricks that you can do on a canvas, such as Command-clicking or -dragging a rectangle to select multiple objects, or Option-dragging an object to make another copy.

To search your stencils, type in the Search field at the top of the Inspector sidebar. OmniGraffle sifts through your stencils to help you find the object of your desire. Stencils that match appear in the special Search Results section of the stencil list. Normally, if any object on a stencil matches, then all objects on that stencil appear in the results. When searching from within a folder or stencil, however, the search field acts as a filter that only shows objects matching the filter text.

To make a new stencil, choose File ▸ New Resource ▸ New Stencil from the menu bar. You can edit the document that appears just like you would edit a normal OmniGraffle diagram. A preview of the stencil appears in the stencil window as you work. Once the stencil looks just how you want it, choose File ▸ Save (Command-S).

To edit a stencil, open it in the Resource Browser (Shift-Command-N). Then edit and save the stencil just like a normal OmniGraffle document.

Before you dive right in, though, take some time to learn some of the basics of drawing in OmniGraffle. There are many tips and tricks here that can help you master OmniGraffle in no time.

With the Shape tool selected, drag across the canvas until you have a shape that is the size you want. It doesn’t have to be perfect right now; to set an exact size, use the Geometry object inspector (Command–1).

When you draw a shape, the mouse pointer changes to a set of crosshairs. The shape you draw takes on the Current Style in the Style Well. The default is a white-filled box with a simple black stroke. Click and drag to draw the shape; as you do, you’ll see a little box appear that gives you the dimensions of the object you’re drawing. Hold down the Shift key while drawing to restrain the dimensions of the shape to get that perfect square or circle you’ve been striving for.

If you have selected two or more objects, the area of the selected objects receives the eight resizing handles. This allows you to position objects on the canvas first, and then later resize select objects as needed.

Once you have selected an object, you can modify it with the Inspectors or use the menu commands to alter its appearance.

• To resize an object, first select the object and then drag one of its resizing handles until the object is the size you’d like.

• To select or deselect more objects without losing the selection you’ve already made, hold Command as you click other objects.

• To select several adjacent objects at once, click in an empty area of the canvas and drag a box around the objects that you want to select. If you hold down the Option key while dragging, you’ll get only the objects that fit completely inside the selection rectangle.

• To rotate an object, hold down the Command key while mousing over one of the eight handles. The pointer changes from a standard resizing control to a curved one. An angle control appears inside of the object, along with a helper dialog that shows the degree of the angle.

• To quickly create a copy of an object you’ve drawn, hold down the Option key and then click on and drag the object you would like to copy. An exact duplicate appears on the canvas; this method is much faster than using Copy and Paste from the Edit menu or their respective keyboard shortcuts.

• To move an object, use the Selection tool to click and hold on the object, and then drag it to its new location. Smart Alignment Guides (the light blue lines) appear to help you align objects to one another, while Smart Distance Guides appear beneath the objects so you can space them evenly.

• To group several objects together so they can be moved or styled as a single unit, select all of the objects and choose Arrange ▸ Group (Shift-Command-G).

  

  A group behaves like a single object; you can select it, move it around, resize it, use inspectors to change its style and properties, connect lines to it, and so on. Any objects can be grouped, even groups.

  Click once to select the group as a whole, then click again to select an individual member of the group. You can keep clicking to select members of groups within groups.

  To take a group apart, select it and choose Arrange ▸ Ungroup (Shift-Command-U).

• (Pro) To combine two or more objects—for example, a circle that overlaps a rectangle—to create a unique shape, select the objects and then use the Shapes Object inspector (Command–1) to combine the shapes.

1. Select the Line tool. (Note, this tool might look different if you change its style.)

   

2. Click the first object you would like to connect; this object becomes the source of the line. You’ll notice that when you move the mouse over the object, that a blue pulsing border appears around the object.

   

3. Click the second object you would like to connect; this object becomes the destination of the line. When you drag the line from the first object to the next, you’ll notice that the blue pulsing border appears around the object you’re dragging the line to.

   

4. When the objects are connected with a line, they stay connected no matter how much you change or move them around. That means the logical integrity of your diagram is preserved regardless of how you choose to style the objects.

   

5. You can disconnect a line from an object by selecting the line and then dragging one of its end points. To delete the line, just select the line and press Delete.

   

   

For example, let’s say that you want to change the Fill color inside of that boring white object you’ve just created:

1. Select the object on the canvas.

   

2. Select the Object Inspector (Command–1) in the right sidebar.

   

3. Open the Fill inspector. At the top of the inspector, you’ll find the Fill type pop-up menu, and the Fill color pop-up menu is on the left. For now, let’s leave the Fill type set to Solid Fill, and select a color to fill the object with.

   Clicking the arrows on the side of the Fill color control pops up a list of preset colors from which you can choose. However, if you click the little rectangle next to the little arrows, the Colors palette pops open.

   

4. Use the Colors palette to choose a color.

Tables (Pro)

A table is a special kind of group that organizes rows and columns of objects. To create a table:

1. Create a single shape object to be the first cell of your table.

   

2. With the object selected, choose Arrange ▸ Make Table (Shift-Command-T). Notice the grid-like handles on the top, bottom, left, and right sides of the object; this lets you know the object is a table.

   

3. Drag the right-side table handle to the right to add columns.

   

4. Drag the bottom table handle down to add rows.

   

You can also select a number of already-existing objects and then choose Arrange ▸ Make Table; OmniGraffle rearranges the objects into rows and columns to the best of its ability.

Table cells can be selected and edited just like group members. If you resize a cell, the rest of the cells in its row and column resize accordingly. When selecting cells, you can Shift-click to select everything between the cell you click and the last cell you selected.

You can add or remove rows or columns at any time by dragging the table handles outward or inward. Resize the table as a whole by dragging the ordinary corner handles. Use the Edit ▸ Tables commands when working within table cells to insert or select rows and cells.

To dismantle a table, select it and choose Arrange ▸ Ungroup (Shift-Command-U).

Subgraphs (Pro)

A subgraph is a special kind of group that can be expanded to show the hierarchy inside it, or collapsed to make it a single compact object. To create a subgraph:

1. Select some objects on the canvas.

   

2. With the objects selected, choose Arrange ▸ Group as Subgraph. Your objects are enclosed by a subgraph rectangle.

   

3. Style and label the enclosing rectangle however you like.

   

To collapse a subgraph, select it and then choose Arrange ▸ Collapse Subgraph (or from the contextual menu that appears when you Control-click the subgraph). The objects contained in the subgraph are hidden away, and the subgraph becomes a single object. Any incoming or outgoing connection lines belonging to objects in the subgraph become incoming or outgoing lines of the collapsed object itself.

Subgraph members can be selected and edited just like group members: click once to select the subgraph, then click again to select a member inside.

You can resize the containing rectangle, as long as you don’t make it too small to contain its member objects.

To disassemble a subgraph, select it and choose Arrange ▸ Ungroup (Shift-Command-U).

When you change the point size of the line—say from 1 pt to 2 pts—the arrow scales with the point size of the line.

However, if all you want is a bigger arrow, you can adjust the size of the arrow using the scale field beneath the line tail or head pop-up menus. The scale fields accept positive and negative numbers, so you can have teeny-tiny or really huge arrows.

In addition to import/export, this section touches on some of the following advanced features of OmniGraffle:

• AppleScript support (requires OmniGraffle Pro)
• LinkBack support
• Using Regular Expressions in OmniGraffle

PDF files (.pdf)

There are two ways to import a PDF file into OmniGraffle:

• Use File ▸ Open and choose the PDF file you would like to work with. OmniGraffle attempts to import the PDF file as editable shapes.
• Drag a PDF file onto the Canvas. This places the PDF file as an image, over which you can add notes, annotations, and other standard OmniGraffle objects.

DOT files (.dot)

OmniGraffle understands a subset of the DOT language used by Graphviz. This isn’t a full implementation of DOT, but it can be quite useful.

Diagram! 2 documents (.diagram2 and .dpalette2)

Diagram is a NeXTSTEP/OPENSTEP application similar to OmniGraffle. OmniGraffle can import the objects in a Diagram file, but not attached EPS images, sounds, or links.

OmniOutliner Documents (.ooutline and .oo3)

When you open an OmniOutliner file, the items of the outline are interpreted as a diagram. A dialog appears; use it to indicate exactly how to interpret the outline: Use the pop-up list to choose a diagram style.

EOModeler files (.eomodeld)

OmniGraffle creates a diagram of the database relationships described by the file.

Folder structures

Drag a folder from the Finder and drop it on OmniGraffle’s application icon to map out the folder’s contents as a diagram.

The available file formats are:

• BMP bitmap image — A legacy graphics format.
• EPS vector image — Encapsulated PostScript. This is a common format in professional printing.
• GIF bitmap image — A legacy graphics format prevalent on the web.
• HTML image map — A hypertext file and a JPEG, PNG, or GIF image. URL actions in the original OmniGraffle document are coded into the image map as links so that the image can be clicked to follow them. (Note that actions on lines aren’t included, but actions on line labels are.)
• JPEG bitmap image — a popular compressed image format. You can lower the image quality to get a smaller file size.

• OmniGraffle Stencil, OmniGraffle Template — Resources for OmniGraffle.
• OmniOutliner 3 — Represent the diagram as a text outline, using the connection lines between shapes to create a hierarchy. This doesn’t work as well for diagrams that don’t have strictly tree-like structures.
• PDF vector image — Portable Document Format. This is a nice cross-platform format that has good support for both vector components and bitmaps.
• PNG bitmap image — Portable Network Graphics, a popular format for the Web. This format uses lossless compression to retain the details of an image while decreasing its file size. It supports transparency.

• TIFF bitmap image — Tagged Image File Format. This format supports transparency.

Depending on the file format you choose, you have different options. Most offer an Export Area option, with which you can choose how much of the document to export.

• Current Selection — Only export the objects that are selected right now.
• All Objects — Export all of the objects on the canvas, but not the empty areas.
• Specific Region — Specify a precise region of the canvas to export.
• Current Canvas — Export the entire canvas.
• Entire Document — Export everything, creating one image file for each canvas.

Depending on the format you choose, you can also choose a scale for exporting smaller or larger than actual size, the resolution, the compression level, and whether to make the background transparent.

For lots of information about LinkBack, and a list of applications that support it, check the LinkBack repository on GitHub.

To embed OmniGraffle content in another LinkBack application, just copy and paste the content like you would normally. The same goes for embedding other applications’ content in OmniGraffle diagrams.

To embed OmniGraffle content inside a single object in OmniGraffle, select all of the objects on your canvas (Command-A), choose Edit ▸ Copy As ▸ PDF from the menu bar, and then Paste (Command-V). The objects you copied become a single image; double-clicking the object opens a new OmniGraffle window in which you can edit the objects to your heart’s content.

To edit OmniGraffle content embedded in another application:

• Double-click the OmniGraffle content in the other application’s document; an OmniGraffle window appears containing the content.

• Edit the content in the OmniGraffle window, just as you normally would.

• In OmniGraffle, choose File ▸ Save; the content in the other application updates automatically.

• To edit other LinkBack applications’ content embedded in an OmniGraffle diagram, just double-click it. When you save in the other application, the content in the OmniGraffle diagram updates.

• a* — zero or more instances of a (matches the longest string possible)
• a*? — zero or more instances of a (matches the shortest string possible)
• a+ — one or more instances of a (matches the longest string possible)
• a+? — one or more instances of a (matches the shortest string possible)
• a? — zero or one instance of a
• ^ — beginning of a line
• $ — end of a line
• . — any character
• [a-z] — all characters between a and z
• [abc-] — a, b, c, or -
• (abc) — matches abc and stores it as a group. Use the Select or Replace pop-up menu in the Find dialog to select or replace only one of these groups rather than the whole expression.
• \1 — text of first matched group
• a|b — a or b
• \n — newline
• \r — carriage return
• \t — tab character
• \d — digit
• \D — non-digit
• \w — word character (alphanumeric or underscore)
• \W — non-word character
• \s — whitespace
• \S — non-whitespace
• \ — escape the next character

Regular expressions are very popular, so you should be able to find plenty of information about them on the internet or in a good library or bookstore. Here are a few examples to get you started:

• &\s*$ — matches whitespace at the end of a line.
• <.*?> — matches strings that begin with < and end with >, such as XML tags.
• &\S+@\S+ — very liberally matches things that resemble email addresses (anything@anything).
• (19|20)\d\d-\d\d?-\d\d? — matches dates in the format YYYY-MM-DD, between 1900 and 2099

About OmniGraffle

Find out about the particular version of OmniGraffle you are using.

Check for Updates

Normally, OmniGraffle checks for updated versions of itself regularly based on the Update preferences. Use this command to check once right now. If there is an updated version of the software, you are prompted to download it.

Preferences (Command-,)

Open OmniGraffle’s preferences window; you can use it to customize the application’s behavior to your liking.

Licenses

Show the Licenses dialog, where you can review your OmniGraffle software licenses. For more information about how licenses work, check Licensing section.

Services

The Services menu is a collection of system-wide services offered by other apps on your Mac. OmniGraffle plays rather well with OS X, so you should be able to use your standard services from within the application.

Hide OmniGraffle (Command-H)

Leave OmniGraffle open, but temporarily put away its windows while you work in another application.

Hide Others (Option-Command-H)

Hide all windows of other applications you have open, so that you can concentrate on OmniGraffle.

Show All

Show all of the windows in all applications you’ve hidden using the Hide commands.

Quit OmniGraffle (Command-Q)

Choose this if you really must part with OmniGraffle for now. If you have unsaved documents open, you are prompted to save or discard your changes.

The File Menu

New (Command-N)

If you have a default template, this creates a new document based on it. If you don’t have a default template, this opens the template chooser.

New Resource

Create a new OmniGraffle stencil, template, or diagram style, starting from the template of your choice.

New Stencil

This opens a new document that, when saved, becomes a stencil you can reuse in OmniGraffle or share with friends.

New Template

This opens a new document that, when saved, becomes a template you can reuse in OmniGraffle or share with friends.

Resource Browser (Shift-Command-N)

Open the new Resource Browser, where you can pick which template you’d like to use for a new document.

Open (Command-O)

Browse for a document to open. You can open any OmniGraffle document, or a file in one of the formats OmniGraffle knows how to import.

Open Recent

Open a document you’ve recently worked on. Choose Clear Menu to remove the list of recent documents, so no one knows you’ve been working on Surprise Party Invitation.graffle.

Close (Command-W)

Close the frontmost window you have open. If you have unsaved changes, you are prompted to save or discard them.

Close All (Option-Command-W)

Close all open OmniGraffle windows.

Save (Command-S)

Write all of your hard work in the frontmost document onto the disk for safekeeping. If you have already saved the document once, the new version replaces the old one. If it’s the first time you’re saving this document, you are prompted to browse to a location on the disk and enter a file name.

Duplicate (Shift-Command-S)

Make a duplicate copy of the current document. The duplicated file uses the same filename as the file you’re working on, but tacks on copy to the filename so you know which one is the clone.

Rename

Whether you have used File ▸ Duplicate (Shift-Command-S) to make a copy of a file, or if you’ve decided that you don’t like the filename you’ve given to your current project, select this menu item to rename the current file.

Move To

Move the file to another location on your Mac’s hard drive.

Move to Trash

Be careful with this one; it moves the file you are currently working on into the Trash. This comes in particularly handy when you’re working on multiple duplicated files as you tweak and compare styles. With the dupes you don’t want, just choose File ▸ Move to Trash and then close the window (Command-W).

Revert To

When revisions don’t really work out like you had planned, choose this to go back to the version of the file that’s on the disk; it’s kind of like a mass-Undo. If you open a file that had some changes in an automatic backup, you can choose this command to go back to the last explicitly saved version.

Place Image

Browse for an image file; a shape containing the image is created on the canvas at the last place you clicked with the Selection tool.

Export (Option-Command-E)

This creates a new file, in a file type of your choice, from some portion of the data in your OmniGraffle document. Exported files are approximations of the OmniGraffle document in a different format, not perfect replicas. Check the exporting section for more information.

Page Setup (Shift-Command-P)

Show the standard OS X Page Setup sheet. This sheet contains several panes of settings for how to represent your document on pages.

Print (Command-P)

Show the standard OS X Print sheet. In addition to the settings in Page Setup, you have a lot of printing-specific options you can set here.

Print this Canvas

Print the currently selected canvas. If you Command-Select multiple canvases, this menu option changes to Print Canvases, allowing you to print the selected canvases.

The Edit Menu

Undo (Command-Z)

OmniGraffle remembers a list of changes you make to a document. Choose this command to move one step backwards in the list, as if you hadn’t done the last thing in the list. Keep choosing it to keep stepping backwards in time.

Redo (Shift-Command-Z)

If the last thing you did was to Undo something, you can step forward and do it again, effectively Undoing the Undo.

Cut (Command-X)

Remove the current selection and put it on the clipboard, so you can paste it somewhere else.

Copy (Command-C)

Copy the current selection to the clipboard.

Copy As

Copy the selected Canvas items to the clipboard as one of the following file types:

PDF

Put a PDF copy of the current selection on the clipboard for pasting into any app that accepts PDF files for viewing, editing, or sending. If the app you paste into also supports LinkBack (this includes OmniGraffle itself), you can even go back and edit the pasted content in OmniGraffle.

PNG

Put a PNG copy of the current selection on the clipboard for pasting into any app that accepts PNG image files.

TIFF

Put a TIFF copy of the current selection on the clipboard for pasting into any app that accepts TIFF image files.

Paste (Command-V)

Place the contents of the clipboard on the canvas, at the last place you clicked with the Selection tool. (Or insert text from the clipboard if you are editing an object’s text.) If there is an image or some text in the clipboard, a new shape object containing the image or text is created.

Paste in Place (Shift-Command-V)

If you copy an item on your canvas with Command-C and then use Paste in Place (Shift-Command-V), you will paste in the contents of the clipboard directly on top of the item you copied. This is particularly helpful when you want to copy an item on one layer and then paste in another copy on another layer that’s higher up in the stack.

Paste and Match Style (Option-Shift-Command-V)

When you are editing text, you can use this command to paste in some text without bringing along the style it had in the application you copied it from. Instead, it matches the style of the text you already have, as if you had typed it there yourself.

Duplicate Selection (Command-D)

Make a copy of the current selection and place it on the canvas, without using the clipboard. This command has a special feature:

• Select something on the canvas and Duplicate it.
• Use the Selection tool to move the copy; OmniGraffle learns the distance and direction of the copy in relation to the original.
• Duplicate again as many times as you like; each new copy is the same distance and direction from the previous copy.

Delete

Obliterate the current selection, forever banishing it from this plane of existence (unless you Undo).

Select All (Command-A)

Select everything selectable on the canvas. Remember that objects on locked layers can’t be selected. If you are editing the text of an object, this instead selects all of the object’s text.

Select

This menu offers you different options for selecting objects, either based on their style, how they’re connected, and based on their relationships:

Similar Objects

Select all of the objects on the canvas that have the same style attributes as the currently selected objects.

Connected Objects

Select all shapes that are directly or indirectly connected by lines to the currently selected objects, and all of the lines between.

Ancestor

Select all of the ancestors of the currently selected objects, based on the hierarchy established by connection lines.

Descendants

Select all of the descendants of the currently selected objects, based on the hierarchy established by connection lines.

Outlining

These commands are only available when you are working in the Outline Editor (Option-Command–3):

• Add Child (Command-})
• Add Sibling (Option-Command-’)
• Add Aunt (Command-{)
• Add Parent (Option-Command-;)
• Add Spouse (Option-Command-/)
• Indent
• Outdent

Navigation (Standard)

These commands are most useful when you invoke their keyboard shortcuts; you can do a whole lot without even touching the mouse:

• Select Shape Left (Command-Left Arrow)
• Select Shape Right (Command-Right Arrow)
• Select Shape Above (Command-Up Arrow)
• Select Shape Below (Command-Down Arrow)

Canvases

Commands related to working with the Canvas:

New Canvas (Option-Command-N)

Add a new canvas to the document.

Duplicate Canvas

Add a new canvas, identical to the current canvas, to the document.

Delete Canvas

Get rid of the current canvas completely.

Layers

Commands related to working with Layers:

New Layer

Add a new layer to the current canvas.

Duplicate Layer

Add a new layer, identical to the selected layer, to the canvas.

Merge Layer Down

Move everything on the selected layer to the next layer down, then delete the selected layer.

Delete Layer

Get rid of the current layer completely. You can’t delete the last layer in a canvas.

Delete from All Canvases

This command is only available when you select a shared layer. It deletes all instances of the shared layer on any canvas throughout the document.

Layer Settings

Commands for controlling individual layers:

Visible

shows or hides objects on the layer

Printable

controls whether objects on the layer should be included when printing

Unlocked

controls whether objects on the layer can be selected or edited

Select All in Layer

Select all of the objects on the selected layer.

Move Selection to Layer

Move all selected objects to the selected layer.

Magnets

Commands for controlling the Magnets attached to objects:

Copy Magnets

Put the magnet arrangement of the selected object onto the clipboard, so that you can paste them to a different object.

Paste Magnets

If there is a magnet arrangement on the clipboard, apply it to the selected object. Any existing magnets are replaced by the new ones.

Delete Magnets

Get rid of all the magnets on the selected objects.

Positions

In addition to these options, magnet positions can also be set in the Connections properties inspector (Command–3) in the Other Connections tab:

• No magnets
• Cardinal Points:
  • 4 magnets: N, S, E, W
  • 2 magnets: N, S
  • 2 magnets: E, W
  • 4 magnets: NE, NW, SE, SW
  • 8 magnets
• Per Segment:
  • on each vertex
  • 1 magnet per side
  • 2 magnets per side
  • 3 magnets per side
  • 4 magnets per side
  • 5 magnets per side

Mask Image/End Masking

Resize or rotate an image object on the canvas. Hold Shift to scale the image, and hold Command while hovering over one of the image handles to rotate an image. Holding Shift-Command lets you rotate the image in 15 degree increments. Press Return, or choose Edit ▸ End Masking when finished to accept any masking changes you’ve made to the image.

Insert Variable

While you are editing a shape object’s text, choose one of these commands to insert a special tag. When you finish editing the text, the tag changes to represent some aspect of the object itself, the canvas, the page, or the document. If the data that the tag refers to changes, the tag automatically updates itself. Some variables, such as Page Number, are useful for putting on a shared layer and then sharing that layer with every canvas.

If you are using one of the date variables, you can customize the format of the date using Cocoa’s date formatting tokens. For example, to get a date such as 2014-10-05 08:37, you could type this:

<%date %Y-%m-%d %H:%M %>

Canvas Name

the name of the canvas the object inhabits.

Layer Name

the name of the layer.

Document Name

the name of the document the object inhabits.

Current Date

just what it says; this option inserts the current date. This particularly handy when you want to “stamp” a document you’re printing with today’s date.

Document Creation Date

the date that the document was originally created, according to OS X’s filesystem.

Document Modification Date

the date that the document was last saved, according to OS X’s filesystem.

Creator

the name of the user who created the file, according to OS X’s filesystem.

Modifier

the name of the user who last saved the file, according to OS X’s filesystem.

Page Number

the number of the page that the object inhabits, based on settings in the Canvas Size inspector and the Page Setup panel.

Total Pages

the number of pages in the whole document. Use this with the Page Number tag to get results like “Page 2 of 5”.

Total Canvases

prints the number of canvases in the document.

Canvas Number

if you have multiple canvases in your project, you can reference them by number.

X Position

the object’s horizontal distance from the origin, just like in the Geometry inspector.

Y Position

the object’s vertical distance from the origin, just like in the Geometry inspector.

Width

the object’s horizontal size, just like in the Geometry inspector.

Height

the object’s vertical size, just like in the Geometry inspector.

Line Length

This tag is somewhat unique. If the shape containing the tag is a line label, it shows the line’s length. It’s not useful if the shape object is not attached to a line.

Find

Commands for searching within OmniGraffle:

Find (Command-F)

This summons OmniGraffle’s Find panel. You can search for a specific string of text, or you can use a regular expression to match a whole class of strings. When searching for a specific string, select Ignore Case to match letters regardless of whether they are uppercase or lowercase; select Whole Word to avoid matching portions of a word. If you use groups in a regular expression, you might want to select (or replace) the whole expression, or just one of the groups; use the pop-up menu to indicate which.

Find Next (Command-G)

Choose this to find the next occurrence of the text you last entered in the Find panel, as if you had just clicked its Next button.

Find Previous (Shift-Command-D)

Choose this to find the previous occurrence of the string you last entered in the Find panel, as if you had just clicked its Previous button.

Note
For the purposes of Previous and Next, OmniGraffle considers objects in left-to-right, top-to-bottom order.

Enter Selection (Command-E)

Select some text in an object, then choose this command to put the selected text into the Find panel, replacing whatever was there before. Then you can use the Find Next and Find Previous commands to search for other occurrences of the text.

Scroll to Selection (Command-J)

Move the view so that the selected objects are visible.

Spelling and Grammar

Commands for keeping off Weird Al’s Word Crimes list.

Show Spelling and Grammar (Command-:)

Opens the Spelling and Grammar dialog. Since the colon (:) is on the upper part of semicolon (;) key, you will also need to use the Shift key to option this dialog (Shift-Command-;).

Check Document Now (Command-;)

Checks the spelling in your current document and stops at the first misspelled word it finds.

Check Spelling While Typing

This option is enabled by default, but can be turned off by selecting this option in the menu.

Check Grammar With Spelling

This option also checks your grammar as it checks spelling. This option comes in particularly handy when you’re entering a lot of text.

Note
For the purposes of Previous and Next, OmniGraffle considers objects in left-to-right, top-to-bottom order.

Edit LinkBack Item

If you have pasted LinkBack content from another app, select the object and use this command to open the content in the original app.

Start Dictation (fn-fn)

Press the fn key twice to start dictation.

Special Characters (Control-Command-Space)

Summon the standard OS X Character Palette.

Zoom

These menu options let you zoom in and out on the canvas, and are helpful for when you need fine-grained control over where objects are placed:

Zoom In (Command->)

Move up to the next closest zoom level, making the canvas appear larger.

Zoom Out (Command-<)

Move down to the next farthest zoom level, making the canvas appear smaller.

Zoom to Actual Size (Option-Command–0)

Move to 100 percent zoom, so that the canvas appears as large as it actually is according to the canvas units.

Zoom to Selection (Option-Command-J)

Zoom to a level and position that fills the view with the currently selected objects.

Previous Zoom

Return to the previous zoom level you had before the current one.

Fit in Window

Zoom to a level and position that keep every object on the canvas visible as you work.

Extras

There are several things on the canvas (other than the objects themselves) that you might want to see; choose something from this list to show or hide it.

Actions

Any object with an action assigned to it in the Action inspector gets an action tag near its upper-right corner.

Grid Lines (Command-\)

This is the grid as defined in the Grid inspector. Note that you can snap to the grid whether it’s visible or not.

Guide Lines

These are the manual guides that you set up for aligning objects on the canvas.

Magnets

Choose this to see all objects’ magnets, all the time.

Notes (Pro)

Any object with a note in the Note inspector gets a note tag near its upper-right corner.

Origin

This is the crosshair that represents the canvas origin.

Page Breaks

These are the lines that represent borders between pages.

Rulers (Command-R)

The rulers help you size objects on the canvas, and include an inspector bar for common object editing.

Show/Hide Sidebar (Option-Command–1)

Toggle the visibility of the left sidebar which contains Canvases and their layers, and Contents.

Show Contents

Use these options to toggle between:

List View (Option-Command–2)

This option provides you with a detailed list of every single item in your diagram, from boxes to lines to text labels and images—everything in your project is listed here.

Outline Editor (Option-Command–3)

The Outline Editor makes it easy for you to quickly enter—and edit—objects in a project. This provides you with a hierarchical view of the objects in your project so you can quickly assess their relationships.

Selection Matrix (Option-Command–4)

This option groups similarly-styled objects—blocks, labels, lines, images, you name it!—together so you can quickly select objects based on their style.

Display Canvas

These options make it easy for you to switch between the different canvases in your project:

Next Canvas (Command-])

Switch to the canvas after the one you are currently editing.

Previous Canvas (Command-[)

Switch to the canvas before the one you are currently editing.

Customize Toolbar

Conjure up a sheet of controls that you can drag to your toolbar, as in other Mac apps.

Show/Hide Toolbar

Set the visibility of the document window’s toolbar.

Enter/Exit Full Screen (Control-Command-F)

Enter full screen mode.

Show Fonts (Command-T)

Opens the standard Font panel.

Show Colors (Shift-Command-C)

Opens the standard Color panel.

Font

Use this submenu to set a font and style to the selected text.

Bold (Command-B)

Make the selected text bold.

Italic (Command-I)

Make the selected text italic.

Underline (Command-U)

Underline the selected text.

Outline

Places an outline around the selected text.

Bigger (Command-+)

Make the selected text bigger.

Smaller (Command-–)

Make the selected text smaller.

Kern

Change the spacing between characters; options include:

• Use Default
• Use None
• Tighten
• Loosen

Ligature

Change the spacing between lines; options include:

• Use Default
• Use None
• Use All

Baseline

Alter the text’s baseline; options include:

• Use Default
• Superscript
• Subscript
• Raise
• Lower

Copy Style (Option-Command-C)

Copies the style attributes of the selected object.

Paste Style (Option-Command-V)

Pastes the style attributes to the selected object.

Text

These options give you control over the selected text’s properties, including:

• Align Left (Control-Command-{)
• Center (Control-Command-|)
• Justify
• Align Right (Control-Command-})
• Align Top (Option-Command-{)
• Center Vertically (Option-Command-|)
• Align Bottom (Option-Command-{)
• Center Horizontally & Vertically
• Allow Hyphenation

Most of the functionality here is also available in the Type inspector (Command–2).

Copy Object Style (Control-Command-C)

Put the styles of the selected object on the clipboard, where they can be pasted onto other objects.

Paste Object Style (Control-Command-V)

If there are object styles on the clipboard, apply them to the selected objects.

Choose Diagram Style

Opens the diagram style chooser for applying a consistent style to all objects on the canvas.

Reapply Diagram Style

Applies the current diagram style again, to catch any differently-styled objects that might have shown up since the last time it was applied.

Restyle Selected Objects

Reapplies the current diagram style to just the selected objects.

Bring to Front (Shift-Command-F)
Bring Forward (Option-Command-F)

Objects on the same layer have an order to them: newly created objects appear in front of objects that already existed. Choose Bring to Front to move the selected objects in front of all other objects on the layer. Hold Option to change this command to Bring Forward, which moves the selected objects forward one step in the ordering.

Send to Back (Shift-Command-B)

Send Backward (Option-Command-B)

Similar to Bring to Front, except it moves the selected objects behind all other objects on the layer. Hold Option to change this command to Send Backward, which moves the selected objects backward one step in the ordering.

Lock (Command-L)

Lock the selected objects. A locked object can’t be moved or edited. When you try to select a locked object, it shows X marks instead of selection handles. Basically, the only thing you can do with a locked object is unlock it; the exception is that you can change an object’s label and hierarchical position in the outline view. Locking is useful for making sure you don’t accidentally change something you have set up just right.

Unlock (Option-Command-L)

Unlock the selected objects so that they can be moved or edited.

Group (Shift-Command-G)

Use this command with at least two objects selected to turn them into a group, making them behave like a single object.

Ungroup (Shift-Command-U)

Use this command with a group selected to separate it back into its component objects.

Guides

OmniGraffle offers Smart Guides and manual guides. Smart guides are little blue lines that appear as you move, resize, or rotate objects, to help you keep things aligned and spaced evenly.

Manual guides are canvas-spanning magenta lines that you place yourself; you can make as many as you like, use them to align objects, and show or hide them from the View menu.

Smart Alignment Guides

These are the Smart Guides that appear to help you line up objects’ edges or centers. They also help you match objects’ rotation when you Command-drag an object’s selection handles.

Smart Distance Guides

These are the Smart Guides that help you space out objects evenly.

Lock/Unlock Guides

As long as the manual guides are locked, you won’t be able to move them.

New Horizontal/Vertical Guide

This puts a guide across the canvas; if the guides are not locked you can use the Selection tool to drag it into position wherever you like. As you drag an object near a guide, its edges or center snap into place along the guide. You can also drag new guides out from the vertical and horizontal rulers.

Clear Manual Guides

Remove all of the manual guides from the canvas. If you just want to temporarily hide them, you can do so from the View menu.

Align

These commands replicate the functionality of buttons in the Alignment object inspector (Command–1), lining up objects’ edges and centers, or spacing objects out evenly. Options include:

• Align Left Edges
• Align Right Edges
• Align Top Edges
• Align Bottom Edges
• Align Vertical Centers
• Align Horizontal Centers
• Make Centered Row
• Make Centered Column

Grid

Snap to Grid and Align Objects to Grid work just like they do on the Grid inspector; Size Objects to Grid resizes objects to make their edges follow the nearest grid lines. Options include:

• Snap to Grid
• Align Objects to Grid (Option-Command-[)

Diagram Layout

These commands lay out objects, either all objects on the canvas or the selected objects, according to the settings in the Diagram Layout inspector. Options include:

• Lay Out Entire Canvas
• Lay Out Selection
• Object Rank
  • Default
  • Minimum
  • Maximum
  • Same

Size

If you have objects of different sizes on the canvas, but would like them to be the same size, first select the object that has the dimensions you’d like the others to emulate, choose Arrange ▸ Size, and then choose one of the resizing options:

• Make Same Width
• Make Same Height
• Make Same Size
• Make Natural Size
• Size to Fit Image

Make Natural Size makes an object’s height and width equal. For objects with an image placed in the Image inspector, Size to Fit Image makes the object just big enough to show the whole image at its original size.

Show/Hide Inspectors

Toggles the Inspectors sidebar to the right of the Canvas.

Sidebar

Menu options for quick access to the Inspectors and the Stencils Library:

Object (Command–1)

opens the Object inspector

Type (Command–2)

opens the Type inspector

Properties (Pro) (Command–3)

opens the Properties inspector

Canvas (Command–4)

opens the Canvas inspector

Document (Command–5)

opens the Document inspector

Stencils (Command–6)

opens the Stencils Library

Workspaces

Use Workspaces to set default states for the Inspectors. For example, you could create a new Workspace that opens the Canvas inspector with only the Background Image inspector open. In OmniGraffle 6.1, you can control the following Workspaces:

Sidebar Inspectors (F2)

This workspace returns the inspectors back to their original state as a sidebar attached to the right side of OmniGraffle’s window.

Floating Inspectors (F3)

This workspace detaches OmniGraffle’s inspectors from the main window, creating a floating palette that you can move around on your display—or to another display.

Inspector Palettes (F4)

When selected, this option creates six individual floating palettes; one for each inspector—Object, Type, Properties, Canvas, Document, and Stencils. When the windows are created, they appear in a stack on top of one another. Just move them apart, or close the ones you don’t need, if that’s the case.

Edit Workspaces

Open the Workspaces window, where you can save your favorite arrangements of inspectors. Each workspace you save appears at the bottom of this submenu and has a function key assigned to it.

Minimize (Command-M)

Shrink the frontmost window into the Dock.

Zoom

Size the window to fit its contents, or return to the previous window size.

Bring All to Front

Put all of OmniGraffle’s windows in front of all other app windows.

OmniGraffle Help

This summons the onscreen help you’re reading right now. Howdy! Thanks for being the kind of person who reads the documentation.

Getting Started

This opens OmniGraffle 6’s Welcome document. This document—created in OmniGraffle 6!—highlights the new features of OmniGraffle 6.

Keyboard Shortcuts

See a document that lists all of the keyboard shortcuts available in OmniGraffle 6, so that you can eschew that mouse thingy.

What’s New in 6.1

This command opens the Help file, What’s New in OmniGraffle, which explains all of the new features in OmniGraffle 6.1 along with the life-affirming benefits of upgrading to OmniGraffle Professional 6.1.

Release Notes

This pops open a window that includes lots of information from our engineering team about the things they’ve fixed, updated, or have added to OmniGraffle. This document changes whenever we issue an update of OmniGraffle, so be sure to read this after updating to the latest and greatest build to see what’s changed.

Send Feedback

Choose this to start an email message to the OmniGraffle support folks. This is the best way to get in touch with us; your version number and license information are automatically entered in the subject field, which helps us help you help yourself. Or something.

To purchase a license:

• Click Buy Licenses and you will find yourself magically transported to the Omni Store, where you can purchase a license for the Mac versions of our software. (Naturally, this only works if you have an Internet connection.)

To add a new license:

1. From the menu bar, choose OmniGraffle ▸ Licenses to see the Licenses dialog.

2. Click Add License.

3. If you have a license key in an email message, copy and paste both the Owner name and the License Key into the appropriate fields. If you can’t copy and paste the information, you’ll have to type it in; make sure you enter everything exactly as it appears in your license message, including the dashes. Also, double-check that the license you’re entering really is a license for OmniGraffle 6, and that it is for the correct edition (Pro or Standard); licenses for other Omni products or earlier versions of OmniGraffle won’t work.

4. The Type drop-down menu is grayed out by default, which limits the license type to Personal for the current user account on your Mac. OmniGraffle has two different types of licenses:

   • Personal: This license is for your personal use, and will only be available on this computer when you are logged in as the user who installed the license. You can install this license on more than one computer, but only for your personal use. You should not use the software on two different computers at the same time with this kind of license. If a personal license is available, the application will always use it.
   • Computer: You can use this license on this computer, and so can any other user of this computer. However, you should not install this license on more computers than it has license seats for.

If there is more than one user account on your Mac, and you’d like everyone on your Mac to discover the awesomeness that is OmniGraffle, you’ll need to jump through a couple of hoops (thanks to Apple’s mandated app sandboxing for OS X 10.7 and above). To set up a Computer license, follow these steps:

1. Quit OmniGraffle 6.
2. Open a new Finder window.
3. Switch the Finder’s view settings to Column, by choosing View ▸ as Columns (or use Command–3. This will make it easier for you to traverse the folder hierarchy on your Mac.
4. Choose Go ▸ Computer.
5. Choose your Mac’s hard drive (if you haven’t renamed it, it should be named Macintosh HD), and then traverse through the following folders: * Library * Application Support
6. In the Application Support folder, create a new folder (choose File ▸ New Folder, or use Shift-Command-N) and name it Omni Group. You will need to enter your admin password to create a new folder at this level.
7. In the Omni Group folder, create a new folder and name it Software Licenses.
8. Open OmniGraffle 6 again, and then choose OmniGraffle ▸ Licenses.
9. Click Add License.

When you click Add License, you’ll notice that the Type drop-down menu is no longer grayed out, and the Computer option is available for selection. Now just enter the Owner and License Key information you received from us, click Save, and you should be set.

To remove a license:

1. Select the license you want to remove.
2. Click Delete License.

To move a license from one Mac to another:

1. First, find the license file on the old computer. OmniGraffle license files are located in the folder Library/Application Support/Omni Group/Software Licenses, where Library is either at the top level of your system disk (for computer licenses), or in your Home folder (for personal licenses). The file you are looking for has a name such as omnigraffle–123456.omnilicense. Move this file to the new computer.

2. On the new computer, choose OmniGraffle ▸ Licenses from the menu bar and then click Add License.

3. On the sheet that appears, click Import License File.

4. Locate and select the license file that you want to import.

5. Click Open. If the license file is compatible—meaning, it is for the same version of OmniGraffle—the license will be added to OmniGraffle on your other system.

Again, the thing to remember here is that license keys are version-specific; the license key you have for OmniGraffle 5 is not compatible with OmniGraffle 6 (and vice versa).

All arrowhead types are supported, but a few do not correspond exactly to OmniGraffle arrow types. The inv, invdot, invodot, and invempty arrow types are replaced with the closest available OmniGraffle line ending.