Installing and Configuring OmniPresence

OmniPresence starts out its life on your Mac just like any other Mac app you download and install from the Internet. You download a disk image, and drag the app icon to the Applications folder. However, unlike other Mac apps that show up in the Dock when you launch them, OmniPresence never shows up in your Dock. Instead, OmniPresence spends its life as a menu bar extra—one of those black icons—at the top of the screen.

If you have turned on the Use dark menu bar and Dock option in System Preferences, your menu bar extras are white instead of black.

With the Account Name and Password for your Omni Sync Server account in-hand, this chapter takes you through the process of downloading, installing, and configuring OmniPresence on your Mac.

Downloading OmniPresence from Omni’s Server

OmniPresence is only available for download from our website; it isn’t available on the Mac App Store.

Click this link to download OmniPresence. OmniPresence is packaged within a disk image (a file ending with a .dmg file extension), which is saved to the Downloads folder on your Mac.

A Finder window, open to the Downloads folder to show the downloaded OmniPresence disk image.

If you have previously installed OmniPresence, you won’t need to download a new version from our website. Instead, you can just click the OmniPresence icon in the menu bar, click the Gear menu, and then choose Check for Updates from the menu.

However, if you prefer to download the latest version and update from the disk image, you will need to quit the currently running version before installing a later version from a disk image.

To do this:

  1. Click the OmniPresence icon in the menu bar
  2. Click the Gear menu in the OmniPresence window
  3. Choose Quit OmniPresence from the menu

When you quit OmniPresence, the icon disappears from the menu bar at the top of your screen. The icon reappears when you open OmniPresence again by double-clicking its icon in the Finder.

Installing OmniPresence

To install OmniPresence, follow these steps:

  1. Double-click OmniPresence-1.5.dmg to open the disk image. This opens the disk image, mounting it under the Devices section of the Finder’s sidebar.

    The filename you see might be slightly different. As of this writing, OmniPresence for Mac is at version 1.5 (thus the filename, OmniPresence-1.5.dmg). If you see a different number in the filename, don’t be worried; just go ahead and double-click that one. It just means that our engineering team have been hard at work to improve OmniPresence for Mac.

  2. After agreeing to our license, you’re presented with the following window:
    Drag the icon over to the Applications folder to install it on your Mac
  3. Drag and drop the icon onto the Applications folder to install OmniPresence on your Mac:
    Drag the icon over to the Applications folder to install it on your Mac
  4. Close that window by pressing Command-W.
  5. In the Finder’s sidebar, click the eject button next to OmniPresence’s disk image; this unmounts the disk image so you can delete the disk image file from your system.
    In the Finder's sidebar, click the eject button next to the OmniPresence disk image to eject it from your system.
  6. In the Finder window, return to the Downloads folder. Select the file OmniPresence-1.5.dmg and press Command-Delete to move the file to the Trash. The next time you empty the Trash, that disk image is purged from your system, saving you precious disk space.

With OmniPresence installed, now it’s time to set up a synced folder for OmniPresence to sync to, and then connect to Omni Sync Server.

Starting OmniPresence and Connecting to Omni Sync Server

With OmniPresence installed, it’s time to get it started and connect to your Omni Sync Server account.

Follow along...

  1. In the Finder window, choose Applications in the Finder’s sidebar. (If you don’t see it there, choose Go ▸ Applications, or use Shift-Command-A.)
    Open a Finder window and choose the Applications folder in the sidebar.
  2. Scroll down in the list of applications installed on your Mac and locate
  3. Double-click the icon to open the app. When you open OmniPresence for the first time, the following things happen:
    • An alert window appears, asking you for permission to open OmniPresence (an app you have downloaded from the Internet). This is part of Apple’s security system for macOS. If you feel comfortable with opening OmniPresence, click Open:
      The alert window that appears when launching OmniPresence for the first time
    • A window with the latest Release Notes opens. Be sure to read through the Release Notes, as you’ll discover new features, see which bugs we have fixed, and more.
      OmniPresences release notes
    • You’ll notice that, unlike other Mac apps, OmniPresence’s icon doesn’t appear in the Dock. Instead, OmniPresence installs a menu bar extraThe menu bar extra icon for OmniPresence — in the menu bar at the top of the screen.
      The menu bar, with a callout that highlights the menu bar extras

      For more details about using OmniPresence’s menu bar extra—and the icon’s various states—see Using OmniPresence on Your Mac.

  4. Click Set Up Syncing:
  5. Click Create a Synced Folder:
  6. In the sheet that appears, we have pre-filled the New Folder field with OmniPresence as the name of your OmniPresence folder, but you can change this to whatever you’d like.

    By default, your OmniPresence folder should be located within your Home folder. For compatibility with macOS Sierra, OmniPresence v1.5 no longer permits saving your OmniPresence folder to your Documents folder or to the Desktop.

    When you’ve settled on a name and location for your OmniPresence folder—or if you’ve decided to go with the default options—click Save. This creates the folder OmniPresence uses to synchronize your files.

    OmniPresence is compatible with Omni Sync Server, and some WebDAV-based file servers. Do not place your OmniPresence folder within any other cloud-based storage system that you are syncing to your Mac, including:

    • Amazon Drive
    • Box Sync
    • Dropbox
    • Google Drive
    • iCloud Drive
    • One Drive
    • SpiderOak Hive

    Syncing your OmniPresence folder to one of these cloud services can result in your files becoming corrupt, or result in the loss of data.

  7. After creating the OmniPresence folder, your next task is to choose where OmniPresence stores your synced files.

    You have two options to choose from:

    • Omni Sync Server: This is Omni’s free file server, which has specifically been designed to work in unison with OmniPresence.
    • Web Server: This could be your own WebDAV server, or a WebDAV server hosted by a third-party provider.

    If you have an Omni Sync Server account, enter your Account Name and Password in the applicable fields and click Connect.

    If you haven’t already set up an Omni Sync Server account, click Sign Up for an Omni Sync Server Account. This opens your default web browser and transports you to the Omni Sync Server site where you can sign up for an account and set your password.

  8. After clicking Connect, OmniPresence connects to the server you’ve chosen and tests for server compatibility. This is more of an issue with third-party WebDAV servers than it is for connecting to Omni Sync Server, which has been designed to work with OmniPresence.

    If everything is okay, OmniPresence makes the connection and lets you know if it is able to connect to Omni Sync Server (or the WebDAV server you’ve specified).

  9. If you would like OmniPresence to start up whenever you log into your Mac, click the checkbox for Open OmniPresence at Login.

  10. At the bottom of that window, click Done if you’re finished, or click Open Synced Folder to open a Finder window displaying your new sync folder.

    If you’ve already synced with OmniPresence on another device, OmniPresence automatically starts populating this folder with your existing synced files. Otherwise, add files to this folder to start syncing them with the server.

Once OmniPresence connects with Omni Sync Server, you’re ready to go. Whenever you create files with OmniGraffle, OmniOutliner, or OmniPlan, be sure to save them to your OmniPresence folder. And, if you have OmniGraffle, OmniOutliner, or OmniPlan for iOS, don’t forget to connect to Omni Sync Server on your device so your files will be with you wherever you go.