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Team Subscriptions

Team subscriptions are a new licensing option for Omni’s Pro applications. Team subscriptions simplify license management, reduce up-front commitment, and make costs predictable for teams who use Omni applications.

Team subscriptions are cross-platform subscriptions for the Pro versions of a single app. For example, a single seat of the OmniPlan team subscription provides a team member with access to both OmniPlan Pro for Mac and OmniPlan Pro for iOS.

This article provides information about purchasing a team subscription, managing and inviting team members to join a team subscription, registering a team subscription invitation, and answers frequently asked questions. If you have additional questions about team subscriptions that are not addressed by this article, please email sales@omnigroup.com.

Omni Accounts

Team subscriptions are purchased and managed via an Omni Account. If you don’t already have an Omni Account set up, you can sign up for one here. If you have questions about using Omni Accounts, please see our privacy policy.

Purchasing a Team Subscription

To purchase a team subscription, sign in to an existing Omni Account, or create a new one.

At the bottom of the Omni Accounts Subscription Management page, click the Buy Team Subscriptions button in the Managed Team Subscriptions section. This will reveal the team subscriptions currently available for purchase.

Omni Accounts showing Buy Team Subscriptions button

Select the type of subscription you’d like to purchase, and enter the total quantity of team subscription seats (a team subscription seat is required for each team member who will be using an application via subscription). After clicking Confirm Order, the total order cost will be displayed for review. Click Submit Order* to complete the purchase.

Omni Accounts showing in progress team subscription purchase

Managing a Team Subscription

Once a team subscription is purchased, a Manage Teams button will be available on the Omni Account Management page when signed in to the Omni Account used for the team subscription purchase.

"Manage Teams" Option in Omni Accounts

Click Manage Teams to access the team management interface.

Inviting Team Members in Omni Accounts

To invite team members to join your team subscription, enter their email addresses in the Invite Users field (by default, the team subscription manager is not assigned a subscription seat; to assign a subscription seat to the team manager’s Omni Account, add the team manager’s email address as an invited user, then register the invitation to the team manager’s Omni Account).

Invited team members will receive an invitation email with information on how to register and begin using their team subscription seat. After a team member has accepted a team subscription invitation, the Omni Account associated with the subscription seat will be displayed next to their email address.

Managing Team Members in Omni Accounts

To remove a team member from your team subscription, check the box to the left of their email address, then click Remove User(s). After a team member has been removed from a team subscription, they will no longer be able to use the team subscription to license the application.

To change the number of seats associated with your team subscription, please contact our Sales team via the “Add Seats” button in the Team Management interface.

Registering a Team Subscription Invitation

An invitation to join a team subscription is required to begin using a team subscription. If you have not received an email inviting you to accept your team subscription seat, please contact your team administrator.

To register your team subscription invitation, click the “accept this invitation” link in the invitation email. You will be asked to sign in to your Omni Account — or create an account if you don’t have one.

Invitation to Accept Team Subscription

After signing in to an Omni Account, the Omni Accounts Subscription Management page will list the team subscription invitation. When the invitation has been accepted and successfully associated with your Omni Account, the team subscription will be listed under Personal Seats in the Team Subscriptions section of the Omni Accounts Subscription Management page.

Omni Accounts with Associated Team subscription Seat

If the Omni app licensed via the team subscription is not yet installed on your Mac or iOS device, you will now need to install the application. Omni Mac applications can be downloaded via the Omni website or the Mac App Store, iOS applications are available for download in the iOS App Store. (The download links listed below Personal Seats provide shortcuts to the appropriate app downloads.)

After installing the Omni application on your device, the link in the email invitation or “Authorize” link on the Omni Accounts page can be used to quickly open the application directly to the Omni Accounts sign in window. Alternatively, you can access this window directly via the “Sign in to Omni Account…” item in the app menu in the Omni Mac apps, or the “Omni Accounts” option in the Settings Gear menu in the file browser or app home screen on iOS.

Omni Account Menu Item

After signing in to your Omni Account, the Omni app will display additional information about any subscriptions associated with your account, and automatically unlock the appropriate feature set.

Signed In Omni Accounts Window

If your team subscription is canceled, or the team manager revokes your Omni Account’s subscription seat, your documents will remain on your device and you will still be able to use the application’s free viewer mode to share or view any documents.

If you had previously licensed the application via an in-app purchase or license key, that purchase will remain active.

FAQ

What Omni applications support team subscriptions?

The following applications support licensing via a team subscription:

  • OmniPlan 3.14 for Mac & OmniPlan 3.13 for iOS
  • OmniFocus 3.6 for Mac & OmniFocus 3.6 for iOS

Team subscriptions cannot be used to license older versions of these apps. Support for licensing other applications via team subscriptions will be rolling out soon.

Do team subscriptions include a trial?

No. If you would like to trial an application before purchasing a team subscription, please take advantage of an individual trial for the app. Learn more about trialing Omni apps here.

How many people can make up a “team”?

Teams can be as small as one person, and there is no maximum limit for team size. A team subscription seat is required for each team member who will be licensing an application via the subscription.

Why is the “Buy Team Subscriptions” button not displayed?

There may be no team subscriptions available for the signed in Omni Account to purchase. Please email sales@omnigroup.com if you think this is in error.

Last Modified: Mar 6, 2020

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